Contracts Administrator

The Colas Group operates internationally in every aspect of construction and maintenance for roads and for other types of transport infrastructure as well as on projects involving urban development and recreational facilities.  The COLAS operation in Ireland primarily involves the distribution of bitumen products, emulsion manufacturing, chemical manufacturing and the provision of specialist road maintenance services on the national, regional and local roads network. COLAS in Ireland is an all island cross border business operating from 14 locations.     

• Assist with the day-to-day meeting organisation and time management of the Contracts Department via MS Outlook calendar.

• Assist the Contracts Manager in the pricing verification for ongoing projects.

• Preparation of Cost Preliminaries and extraction of BOQ/Pricing Documents in a timely manner for tender dates.

• Help the Operations Team in the drafting and submission of bidding documents.

• Maintains an organized system of digital and physical financial records relating to the Contracting activities.

• To support the reporting of clear and accountable work in progress (WIP) with controls and measures that support the monitoring of performance against tender and contract valuations.

• Data Entry on procurement and job costing internal systems (Coupa, LISA, JDE).

• Maintaining Health and Safety records and systems.

• Order and maintain PPE stock for all personnel.

• Arrange induction meetings for new starters.

• Remains up-to-date with legislative changes that could affect current and future contracts.

• Various other duties as the business requires.

• Strong work ethic
• Reliable and result oriented
• Adaptable
• Strong collaboration and teamwork skills
• Active listener and learner
• Service oriented
• A third level qualification in Construction/ Engineering or finance discipline desirable
• 2 – 3 years’ experience in an administrative role