Accounts Assistant

Title of position: Accounts Assistant

Tenure: Full time, Specified Purpose (Maternity Cover) Contract - 12 months

Employing Authority: National Concert Hall

Location: Earlsfort Terrace, Saint Kevin's, Dublin, D02 N527

Organisation website: www.nch.ie

Role Summary

The NCH wishes to recruit an Accounts Assistant on a Specified purpose (Maternity cover) contract for a period of 12 months. This role will be responsible mainly for income and accounts receivable functions of the NCH Finance team whilst providing cover for the accounts payable function as required.

The postholder will be responsible for supporting the preparation of the National Concert Hall's monthly accounts to the trial balance stage; preparing and processing of daily settlement invoices for concerts; preparation of batch payment files for processing through the banking online system; bank lodgements; petty cash; posting data, printing and filing reports for debtors, to/from books of prime entry; reconciling monthly sales ledger balance to aged debtors listings; sending out monthly debtors' statements and following up outstanding amounts in a timely manner; preparation of journal vouchers; assisting with internal and external audit reporting requirements and the preparation of various reports on tight monthly & quarterly deadlines and to assist the accountant with various ad-hoc tasks.

The role of Accounts Assistant is important for the smooth running of the day-to-day financial operations of the Finance department and plays a critical role in supporting the vision and activities of the National Concert Hall, as a premier cultural and historical music venue.

The Role

Key Responsibilities

The role of Accounts Assistant will be responsible for, but not limited to:

• Income
• External Promoter Show Settlements (pulling sales reports from Audience View, reviewing contract of hire, reviewing programme for IMRO, collating additional charges if applicable, sending out bank confirmations, processing settlement on Chancellor)
• IMRO (compiling submissions, co-ordinating with NSO, checking pieces performed for OP & Promoter events, compiling set lists, sending to IMRO, ensuring our account on IMRO is balanced)
• Issuing Sales invoices as requested (i.e. private workshops for L&P, Corporate Memberships, RTE Rental Invoices, NCH Resident expenses)
• Sending out statements to aged debtors / reviewing aged debtors monthly
• Booking Deposits - keeping track of booking deposit received, uploading deposit received information to Artifax & keeping programming department up to date with deposit information.
• Banking
• Entering bank details onto the accounts system from bank confirmations
• Authorise foreign bank accounts on the banking system
• Lodgement difference spreadsheet - credit cards for ticket sales & programme sales - keep up to date for Bank Rec (difference between what has been processed through AV & what we have received into the bank)
• Cash receipts - let individuals or departments know about funds coming into the bank (i.e. grant funds received, box office ticket sales funds received, booking deposit received etc, any benefits received from Dept of Social Protection)
• Lodge any cash receipt cheques received & lodge programme sales cash received monthly.
• Nominal ledger
• Compiling BOPE (Cash Receipts, Direct Debits, Sales, Programme Sales & Box Office Receipts)
• Complete Box Office journals as required
• Creating OP JVs (Own Promotions, NSO, Learning and Participation, Friends Events) - retrieving ticket sales information from Audience View, record programme sales, retrieve venue hire information from Artifax, review set list for IMRO information
• Set up Chancellor event codes (create event code based on department budget, event relates to, update ongoing spreadsheet of event codes to assist all staff, close event codes as needed & after event has been completed)
• Key role in contributing to ensuring compliance to financial control
• Assist with any ad hoc duties the Financial Accountant needs completing e.g. new supplier forms (setting up new suppliers on accounts system)
• Systems Improvement
• Assist with systems and process improvements within Finance and the wider organisation

The above is a general guide to the role and is not an exhaustive description of the duties which are or will be associated with the role. As the role is an evolving one, additional responsibilities and tasks may be assigned to the jobholder over time.

The Person

Essential Requirements

The successful candidate must demonstrate evidence of:

• 3 years recent relevant experience in a similar busy environment

Key Knowledge And Skills

• Excellent Team Player.
• Relevant Accounting Skills.
• Relevant Financial Software Exposure.
• Microsoft Excel expertise.
• Data Entry & General Numeric Skills.
• Analysing Information.
• Attention to detail.
• Good Written & Verbal Communication.
• Organisational Skills.

Desirable Requirements

The successful candidate may also demonstrate evidence of:

• Membership of Accounting Technicians Ireland, a third level business qualification or equivalent is desirable.

Capability Framework

Candidates should demonstrate the ability to carry out successfully the duties of the role, as well as the behaviours, skills and knowledge required at Clerical Officer grade. The capability framework supports the Civil and Public Service in building the workforce of the future. Our ambition is to attract, empower and develop a diversity of people, with the capability and talent to collaboratively deliver excellence, on behalf of our Government and the people of Ireland.

The capability framework for Clerical Officer grade is available on https://www.publicjobs.ie/en/information-hub/capability-framework/clerical-officer

This job description is a guide to broad areas of responsibility and accountability and should not be regarded as a comprehensive listing. The job description may be subject to review in the light of new structures or the changing needs of the NCH.

Salary and Pay Arrangements

The Clerical Officer Grade salary scale applies (rates effective from 1st October 2024) as follows:
€29,796.87 - €31,519.85 - €31,958.16 - €32,811.83 - €34,073.02 - €35,331.08 - €36,588.09 - €37,503.85 - €38,542.76 - €39,749.16 - €40,597.08 - €41,790.96 - €43,081.37 - €44,827.84 - €46,282.09* - €46,950.00**

Starting Salary

The successful candidate will be placed at the first point of the Clerical Officer (PPC) scale (€29,796.87).

How To Apply

The National Concert Hall invites applications from suitably qualified candidates and will be undertaking a comprehensive recruitment process as part of this recruitment campaign. Applications should be submitted online and must include:

• A cover letter outlining why you wish to be considered for the role and why you believe your skills and experience meet the requirements of the role;
• A comprehensive CV clearly showing your relevant achievements and experience in your career to date.

Only applications fully submitted online will be accepted into the campaign.

Further information is available in the Candidate Information Booklet available at this link: Candidate Information Booklet

Closing Date

Deadline for application: 5pm on the 5th of March 2025. Applications will not be accepted after the closing date/time.

An acknowledgement email will be issued for all applications received.

At NCH we are proud to be an inclusive, equal opportunity workplace. We are committed to equal employment opportunities regardless of Gender, Civil Status, Family Status, Sexual Orientation, Religion, Age, Disability, Race, Membership of the Traveller Community or any other characteristic protected by the Equality Acts.

We are committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, or have any questions regarding building access, please contact us on (01) 417 0077.