National Clinical Programme Administrator

Job Title: National Clinical Programme Administrator Reporting To: National Clinical Lead for Emergency Medicine (with a close working relationship with the Emergency Medicine Programme Manager). Location: Hybrid - Dublin 2 School (or department): Clinical Programmes, Surgical Affairs Contract type/duration: Part time, 2 days per week with flexibility on which days - Specified purpose, up to 18 months Salary: Up to €19,000 depending on experience Closing date: Tuesday, 22nd of April 2025 RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2021-2024" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. For each of the last six years, RCSI has been positioned in the Top 300 universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for "Good Health and Well- being" in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. About the National Clinical Programme The National Clinical Programmes represents a strategic initiative between the Health Service Executive's (HSE) Clinical Design and Innovation and the Royal College of Surgeons in Ireland (RCSI). The programme aims to design and implement change initiatives to improve and standardise the quality of care and access for all patients in a cost-effective manner. The Programmes are structured with broad cross functional input with clinical leadership to ensure that the patient remains at the centre of any change recommendation. The National Clinical programmes share three core objectives: To improve the quality of patient care delivered to all HSE patients To improve access to appropriate services To Improve cost effectiveness The successful candidate will provide administrative support to the Emergency Medicine Programme (EMP). The Administrator will work with the Programme Manager, the Clinical Lead and the Nurse Lead to provide this support. Specifically, the duties of the post will include To co-ordinate, schedule and attend as necessary internal & external team meetings, minute meetings, prepare agendas/documentation. Develop and maintain communications lists. Setting up and maintaining folders/files. Support the EMP office on access to database platforms Booking rooms / hotel accommodation / travel itinerary as required. Co-ordinating courses /seminars that are run through the Programme. This will involve booking relevant rooms, organising delegates, set up of course and preparation of course materials. Liaising with hospitals to organise hospital visits for the Programme. General administration support to the programmes. This includes the preparation of materials, liaison with programme and hospital teams, preparing status reports and organising conference calls. Ensuring website information relating to the Programme and development is uploaded and reviewed regularly. Preparing and issuing newsletters /any other correspondence to internal / external stakeholders. Editing of final drafts and coordination of consultation process for Programme documents. Library and journal search and retrieval of information and articles. Processing purchase orders and invoicing. From time to time there may be other tasks that may require your input and will be assigned by the clinical programme lead and programme manager. There may also be a requirement to attend meetings or seminars outside of the normal working hours or normal workplace. Updating the Websites/Social Media/Press Releases etc Keeping up to date with filing all EMP items in the RCSI MS Teams Sharefile. Maximise the use technology in ensuring work is completed to a high standard. Person Specification (Essential) Experience in a similar administrative function. Strong organisational & administrative skills. Proactive and able to work on own initiative. Strong knowledge of MS Office computer systems (excel, word, power-point). Willingness to learn other IT systems. This is a multifaceted role requiring flexibility, multi-tasking, attention to detail with a high level of accuracy and methodical approach. Communications & Interpersonal Skills Demonstrate excellent communication and interpersonal skills including the ability to present (verbal & written) information in a clear and concise manner Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders Person Specification (Desirable) Experience working in healthcare or a similar industry desirable. Demonstrate the ability to effectively plan and manage own workload and that of others in an effective and methodical manner within strict deadlines, ensuring deadlines are met. The ability to manage deadlines and effectively handle multiple tasks. Knowledge of project management. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Application Process Please apply online with your CV and Cover Letter. Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee: Minimum of 20 days annual leave (pro rata), plus an additional 6.5 Privilege days Flexible/hybrid working options for colleagues across many roles Additional leave options incl. paid maternity leave, paternity/parental leave, study leave 7% Employer pension contribution Onsite gym €10 per/mth incl. classes and PT sessions Childcare support 20% discount at Giraffe Free eye test and annual flu vaccination TaxSaver commuter tickets and Bike to Work schemes A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ' Competitively priced café and restaurant Equality, Diversity & Inclusion forums, and network groups Employee assistance programme with Spectrum Life Learning and Development training programmes incl. LinkedIn Learning for career progression Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position. RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative