Project Coordinator

3 days ago

Dublin, Dublin City, Ireland Cw Systems Integration Limited Full time
Project Coordinator (can be based in Ireland, UK, Belgium or Netherlands)

Job Title: Project Coordinator
Location: UK, Ireland, Belgium or Netherlands hybrid 1 – 2 days per week in office

The Opportunity

We are seeking a highly organised and detail-oriented Project Coordinator to join our Engineering and Delivery team at CWSI. In this role, you will be responsible for scheduling projects and optimising resource utilisation across Group operations. You will play a key role in ensuring seamless project execution while effectively multitasking and supporting multiple initiatives.

Reporting to the Field Service Manager, you will collaborate with various stakeholders to maintain project efficiency and alignment with business objectives. If you thrive in a fast-paced environment and have a passion for project coordination, we'd love to hear from you

Key Responsibilities
  • Work closely with the Field Service Manager to manage resource scheduling across the 5 regions, ensuring utilisation is high for billable work.
  • Provide project support to the Project Managers and Engineering team of the Operations department.
  • Be the single point of contact for resource scheduling and meeting co-ordination to support pre-sales opportunities and project delivery.
  • React to the changing needs of customers with the rescheduling of resources based on cancellation requests or customer readiness.
  • Coordinate and manage the key approval gates of the department including the Sales to Delivery process and the Delivery to Support process.
  • Help to create and maintain accurate project documentation templates, support the team to maximise efficiency with improved processes and procedures to meet the growing needs of the business.
  • Work collaboratively with the PMs & Engineers, help to track, and document progress across numerous projects at the same time, prepare project plans, update action logs and risk registers through to project completion.
  • Produce utilisation and project profitability reports and provide updates to relevant stakeholders when required.
What You'll Bring

Must-Have:

  • 2–3 years of experience in a professional services environment, supporting teams with resource allocation and project scheduling.
  • Ability to thrive in a fast-paced environment, managing multiple stakeholders and adapting to shifting priorities.
  • Proficiency in Microsoft Word, Excel, and PowerPoint for reporting, documentation, and presentation purposes.
  • Strong working knowledge of Microsoft SharePoint and OneDrive for document collaboration and sharing.
  • Customer-focused mindset, with the ability to build strong relationships and empathise with both internal and external stakeholders.
  • Fluent in English, French and Dutch with excellent written and verbal communication skills.
Key Personal Attributes
  • Highly organised with strong time management skills and the ability to multitask effectively.
  • Excellent communicator, both written and verbal, with a professional and articulate approach.
  • Meticulous attention to detail and a strong sense of ownership over tasks.
  • Team-oriented, with a proactive and continuous improvement mindset.
  • Resilient and disciplined, able to perform effectively under pressure.
  • Strong problem-solving skills, with the ability to resolve issues and proactively prevent reoccurrence.
  • Adaptable and hands-on, eager to take on a variety of tasks in a dynamic regional office.
  • Committed to going the extra mile to enhance customer relationships and drive business success.
What We Offer
  • Flexible and remote working options to support work-life balance.
  • A high-performance environment where your contributions are recognised and rewarded.
  • Comprehensive technical training and professional development opportunities.
  • Employee wellbeing initiatives and an Employee Assistance Programme (EAP).
  • Enhanced parental leave benefits.
  • Opportunities for volunteering, study leave, and purchasing additional leave based on tenure.
  • A chance to work with an award-winning company, recognised by:
    • Technology Ireland Digital Technology Company of the Year 2023
    • Microsoft Security Partner of the Year (2020 & 2022)
    • Deloitte Ireland's Best Managed Companies (2021-2023)
About CWSI

CWSI is one of Europe's most experienced cloud security specialists. We help organisations navigate the complexities of cybersecurity with expertise spanning:

  • Governance, Risk & Compliance (GRC): Tailored cybersecurity strategies including securing AI and NIS2 readiness.
  • Secure Productivity: Industry leadership in identity, endpoint and device security.
  • Cloud Security: Robust protection for cloud-first environments.
  • Application Security: Development and deployment of secure applications.

We are proud to be at the forefront of cybersecurity innovation and are continually recognised for our achievements in the industry.

How to Apply

Ready to take the next step in your career? Send your CV and a cover letter outlining your experience and why you're the perfect fit for this role to jwendland@cwsi.co.uk .

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