Credit Controller

4 weeks ago

Dublin, Ireland Elk Recruitment Full time

Job Title: Credit Controller

Location: Tallaght

Salary: DOE

Contract: 4 to 6 Months

Part-Time

List of duties and responsibilities:

Daily / Weekly

  1. Identify and post all debtor receipts from bank statement(s) each day - all currencies.
  2. Collate credit card receipts to reconcile with daily credit card receipt amounts on bank statement. Use Clover app to confirm daily amounts.
  3. Posting of all credit card receipts to Debtor accounts.
  4. Posting all cheques received to Debtor accounts and lodging to bank.
  5. Assignments - upload invoice and credit note details to AIB website each Friday.
  6. Do Quarterly Invoices as applicable (KCS001 in ROI and Clarke, Foley and Maxwell in NI - Manual invoice).
  7. Ensure all system balances reconcile to bank statements each day.
  8. Contact all due Debtor accounts requesting payment of due balance by email and/or phone.
  9. Maintain Debtor call list and update payments and customer comments made each day.
  10. Monitor debtor email addresses and respond to queries where applicable.
  11. Respond to all customer queries, internal and external, by phone or email.
  12. Processing any credit card payments made by customers.
  13. Enter all ad hoc supplementary invoices on system.
  14. Enter all authorised credit notes on system.
  15. Liaise with Sales personnel regarding queries with “on hold” accounts and/or sales jobs.
  16. Liaise with Sales personnel with regard to cash sales and remove from “on hold” status when payment received.
  17. Process all requests to open new Debtor accounts. Check trade references etc.
  18. Enter new customer data to system when new account authorised.
  19. Update customer name and/or address changes when applicable.
  20. Arrange customer refunds when overpayment made.
  21. Reconciling Dublin and Cork COD accounts to ensure all payments are received and allocated.

Monthly

  1. Reconcile monthly Debtor control account and list all Debtor movements on monthly Debtor reconciliation spreadsheet (Both ROI and NI).
  2. Archive monthly Debtor reports (Both ROI and NI).
  3. Produce monthly Debtor Statements and email to customers (Karen will do NI statements).
  4. Update close calendar.
  5. Create a call list for all due Debtor accounts for coming month (ROI only).
  6. Produce a report of all Credit Notes and Supplementary Invoices issued for period (ROI only).
  7. Confirm Lawrence Teng's customer invoices have been paid when he submits invoice and spreadsheet to Liam (He doesn't get commission if the customer invoice has not been paid).
  8. Compile bad debts each month as applicable (Both ROI and NI).
  9. Raise Candair (CAN002) invoice each month. Look at last invoice issued and use as template. They will pay automatically at beginning of each month.
  10. Contact Jenny McGookin in Clearway to request dockets for scrap metal (NI only). Issue invoice in NI system to Clearway (CLE001). Please see past examples as guide.
  11. Get duplicate book from Mick in warehouse for scrap ROI only. Get any unsigned dockets from Hammond Metal and scan. Please return dockets to duplicate book and sign and date page to indicate you have invoiced. Issue invoice to Hammond Metal (CUM001) and send to Leeann in Hammond's. Again, use last invoice as a template.
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