Current jobs related to Day Ward Administration Assistant, Grade IV - Dublin, Dublin City - TN Ireland

  • Grade IV Administrative Assistant

    1 week ago

    Dublin, Dublin City, Ireland beBee Careers Full time

    About the JobThe Medical Secretary Grade IV plays a vital role in supporting the administration team within the hospital. Key responsibilities include:Providing comprehensive support services across various departmentsEnsuring all duties and roles are completed to the required operational standardsWorking collaboratively with teams across the hospital...

  • Grade IV Assistant Officer

    1 week ago

    Dublin, Dublin City, Ireland beBee Careers Full time

    About the Role:">The Grade IV Assistant Officer will provide administrative support to the unit, ensuring the efficient day-to-day administration of the area of responsibility.">Key responsibilities include managing a high volume of incoming and outgoing calls, reception duties, and sorting and distributing results letters and communication letters.">The...

  • Grade IV Administrative Officer

    1 week ago

    Dublin, Dublin City, Ireland beBee Careers Full time

    Administrative Support OpportunityWe are seeking a highly skilled and experienced Administrative Officer to join our team in this Grade IV role.Responsibilities:Support the Executive Management Team with day-to-day operational duties.Coordinated workload and manage deadlines.Maintain confidentiality and handle sensitive information.Prepare and manage...

  • Secretarial Assistant Grade IV

    1 week ago

    Dublin, Dublin City, Ireland beBee Careers Full time

    A career opportunity has arisen for an experienced administrative professional to join our team as a Secretarial Assistant Grade IV in the Pathology Department.About the RoleThis permanent position requires a highly motivated individual to provide secretarial and administrative support to the Pathology Department and client service function.Key...

  • PET CT Administration Assistant Grade IV

    3 weeks ago

    Dublin, Dublin City, Ireland St Vincent's Private Hospital Full time

    Permanent full time contracts (35 per week) - various positions within Patient Administration(opening hours 88 Monday to Sunday)Applications are invited for the Permanent position of Administration Assistant Grade IV in St. Vincent's Private Hospital.Essential CriteriaAdministration and Secretarial experience in a healthcare settingKnowledge of scheduling...

  • Grade IV Assistant Staff Officer

    3 weeks ago

    Dublin, Dublin City, Ireland City of Dublin ETB Full time

    Applications are invited from suitably qualified persons for the following position:Grade IV Assistant Staff Officer(Permanent Position)Ref: G4P25For full details and to apply please Click Apply below.It is important to note that applicants must create a profile in order to apply for positions via our online system, which can be done via the link...

  • Grade IV Assistant Staff Officer

    3 weeks ago

    Dublin, Dublin City, Ireland City of Dublin ETB Full time

    Applications are invited from suitably qualified persons for the following positions: Grade IV Assistant Staff Officer (Permanent Positions) Ref: G4P25 For full details and to apply please Click Apply below. It is important to note that applicants must create a profile in order to apply for positions via our online system, which can be done via the link...

  • Grade IV, Grade to Grade Regional Executive Office Dublin Midlands EOI04202

    3 weeks ago

    Dublin, Dublin City, Ireland Health Service Executive Full time

    Grade IV, Grade to Grade Regional Executive Office Dublin Midlands EOI042021 week ago Be among the first 25 applicantsReference: EOI04202Category: Management/Admin/ICTGrade: 0558 Grade IVAdvertisement source: HSEAdvertisement Type: Expressions of InterestImportant Information: This job is in the HSE.Health region: HSE Dublin and...

  • Grade IV Assistant Staff Officer

    2 weeks ago

    Dublin, Dublin City, Ireland City of Dublin ETB Full time

    Applications are invited from suitably qualified persons for the following position:Grade IV – Assistant Staff Officer(Permanent Position)Ref: G4P25For full details and to apply please Click Apply below.It is important to note that applicants must create a profile in order to apply for positions via our online system.Latest date for receipt of completed...

  • Grade IV Assistant Officer

    1 week ago

    Dublin, Dublin City, Ireland beBee Careers Full time

    **Key Responsibilities:**This Administrative Support Specialist role requires an individual with excellent administrative skills, able to work efficiently in a fast-paced environment. Key responsibilities include:Managing high volumes of incoming and outgoing calls.Providing reception duties and sorting and distributing results letters and communication...

Day Ward Administration Assistant, Grade IV

4 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time

Social network you want to login/join with:

Day Ward Administration Assistant, Grade IV, Dublin

Client: Tallaght University Hospital

Location: Dublin, Ireland

Job Category: Other

EU work permit required: Yes

Job Reference:

9ec96fa2ef07

Job Views:

2

Posted:

21.03.2025

Job Description:

Job Title: Day Ward Administration Assistant, Grade IV
Reference No: 08.008(2024)
Department / Directorate: Day Ward/ Scheduled Care – COO Directorate
Reports to: Day Ward Manager/ Scheduled Care Manager

Tallaght University Hospital (TUH) is one of Ireland's largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3,500 people on staff and more than 60 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is a designated trauma unit incorporating the National Pelvic and Acetabular Unit, a regional Urology Centre and the second largest provider of renal dialysis services in the country.

One of the two main academic teaching hospitals of Trinity College Dublin - TUH specializes in the training and professional development of staff in areas such as Medicine, Nursing, Health and Social Care Professionals. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.

The Hospital is an exciting and dynamic place to work, in the midst of implementing a new hospital, the team have already delivered on the opening of a new Renal Dialysis unit, Reeves Day Surgery Centre, a step down facility in the community, a new ICU and the development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland's main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.
TUH Vision and Values
The vision of the Hospital is "People Caring for People to Live Better Lives" through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are:

  • Collaborate – together and with our academic and care partners
  • Achieve – our goals, positive outcomes and wellbeing
  • Respect – for patients, each other and our environment
  • Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.

Purpose of the Role:

The Administration Assistant, Grade IV will be responsible for the Administration of Waiting Lists; Validation, and Management of waiting list entries, for the Registration, Admission and Discharge of patients, for Cancelling and Rescheduling of appointments, and also to ensure the smooth running of the administration support for the department they are assigned to.

There are a number of vacancies within the Scheduled Care Department and the Day Ward. A panel may be formed from which permanent full time / part time/ specified purpose positions vacancies may be filled.

Overview of Role:Key Duties and Responsibilities
  • Provide general administrative support to the department / Clinical staff
  • Registration, admission and discharge of patients
  • Administration of waiting lists; validation, management of waiting list entries
  • Cancellation and rescheduling of appointments
  • Involved in the Outsourcing of patients to various Private Hospitals
  • Liaise with Consultants and their Multi-disciplinary Teams where appropriate
  • Deal with telephone queries relating to the department function
  • Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner
  • Ensure correspondence with GP's/other Hospital's is dealt with in a timely manner
  • Provide Reception cover and support to team members as appropriate
  • Locate charts outside of medical records where required
  • Maintain efficient general office procedures as appropriate to the post
  • Type and file all general correspondence and documentation in relation to the work of the Department
  • Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department
  • Provide Medical secretarial support when required
  • Use of computer packages relevant to the role
  • The above list is not exhaustive and your role may include any other duties as deemed appropriate by your line manager
Qualifications & Experience RequiredMust have:
  • Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent
  • Or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
  • Or have satisfactory relevant experience which encompasses demonstrable equivalent skills
  • And have a minimum of 2 years administration experience, to include one year health care administration experience
  • Have satisfactory relevant experience of managing / working with waiting lists
  • Practical experience of use of IT systems / packages
  • Fluent command and understanding of the English language to include spoken and written word
Desirable:
  • Knowledge of scheduling patients for procedures
  • Have satisfactory relevant experience in the preparation and running of a clinic / admission and discharge of patients
  • Experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint
Reward & Recognition
  • Remuneration is in accordance with the Department of Health Consolidated Salary Scales, grade code 0558.
  • The appointment is whole time, permanent and pensionable. A panel will be formed from which future permanent/temporary, full time/part time opportunities may be filled.
  • The annual leave entitlement is 27 working days per year. The leave year runs from 1st April to the 31st of March each year.
  • Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 7am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.
#J-18808-Ljbffr