Planning Team Administrator

2 weeks ago

Galway, Galway, Ireland MKO Full time
Permanent employee, Full-time · Galway, DublinAbout us

MKO is Ireland's largest Planning, Ecology and Environmental consultancy.

Our team of 200+ experienced professionals work across the ecology, planning, environmental, and related fields. We deliver challenging and complex projects for our clients and have an unrivalled track record of success. We add real value to our client's projects through our multi-disciplinary expertise and a broad range of nationwide experience.

Our success and growth rests entirely on the knowledge, skills, ambition and integrity of our people, and we value these qualities most highly. We are forward-thinking and work with a can-do attitude, which nurtures people, ideas and opportunities to help maximise potential.

Through our work, we aim to leave a legacy we can all be proud of.

Job Description

MKO is seeking to recruit an Administrative Coordinator to join its Planning Team. The ideal candidate will thrive in a role with a broad and diverse scope. They will have the ability to manage multiple priorities across a wide variety of tasks, projects and responsibilities. They will be personable but professional, outgoing and confident in their own abilities to fulfil the responsibilities of the role. The Administrative Coordinator for the Planning Team will have the ability to work independently on their assigned tasks and responsibilities using their own experience and sound judgment.

It would be beneficial to have a background in planning, environmental or related studies.

The main responsibilities of the role are as follows:

  • Provide administrative assistance to Project Directors and Project Managers including, but not limited to, project system management, capacity tracking, project budgeting, financial tracking, and invoicing.
  • Manage purchases, payments, travel bookings and arrangements.
  • Support the tendering process by compiling and uploading tender documents and managing tendering resources (e.g. CVs, project examples, Company data) to ensure quality, consistency and efficiency.
  • Coordinate recruitment processes for the team (advertising roles, initial CV screening, and assisting with interview setup).
  • Work with the team to administer and organise team training and development plans.
  • Assist with professional development applications.
  • Social Media/Newsletter - Support the Team's online presence, update content on the MKO website and social media, together with co-ordinating team input to the monthly company newsletter.
  • Assist with organising team events, conferences, team-building activities and business development, as required.

Flexibility to adapt your responsibilities to meet company requirements.

Requirements:
  • Excellent computer IT skills across a range of software packages.
  • A minimum of three years of office administration experience (preferably in professional services).
  • Proven ability to work as part of a team in a vibrant office environment.
  • Proven ability to work under their own initiative.
  • Proven ability working with Project Management Systems and project finances.
  • An outgoing and friendly personality with client facing experience.
  • Effective and clear communicator, with excellent written communication skills.
  • Highly organised and methodical, ability to prioritise tasks, track actions and deliverables to completion, and maintain excellent attention to detail.
Apply now:
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A collaborative and supportive work environment.

Candidates interested in the available position should apply with an up-to-date curriculum vitae and cover letter.

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