Social Work

3135 Easton Turnpike, Fairfield, CT 06825, USA

Posted Monday, May 5, 2025 at 4:00 AM

As the second-largest Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University’s eight colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Computer Science & Engineering; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si’ campus, stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. The Princeton Review includes SHU in itsBest 390 Colleges: 2025 Edition, andBest Business Schools: 2024 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

To apply

Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Summary

To provide administrative support to the BSW and MSW programs, both on-ground and online. The position is responsible for the maintenance and management of academic and student affairs systems and processes.

SW/MSW Program Needs:

• Assist with registration periods: facilitate electronic add/drop forms with students, complete course substitution forms and department registration forms, manage registration permission approvals, manage course waitlists, and monitor course enrollment.
• Update and submit course schedules and assessment fees within designated timeframes.
• Process, file, and maintain student forms & paperwork, including Leave of Absence, Incompletes, Reinstatements, Admission rubrics, Licensure forms, Probation, and independent studies.
• Develop, maintain, and stay up to date with electronic student records across SHU systems.
• Record and maintain BSW and MSW program student list, adding new admits, removing graduated, dismissed, or withdrawn students.
• Support the educational review process each semester by gathering data for review, notifying students of probationary terms, and follow-up requirements.
• Create and maintain SSW operational year calendar, semester course schedule calendar, student class schedule calendars.
• Administrative support to BSW/MSW Program Reaffirmation process (each cycle).
• Support SSW May Commencement and orientation events (up to 5 per year).
• Facilitate program communications: Distribute fliers, announcements from Learning Management System, job announcements from agency partners, important deadlines, etc.
• Provide administrative support for the admissions application process.
• Provide administrative support for the application for graduation process: maintain reports, facilitate the approval process, update the SSW student lists, and communicate with students/advisors/Registrar accordingly.
• Support BSW/MSW program Adjunct teaching in collaboration with Program Directors: prepare welcome letters and contracts, support regular meetings of adjuncts, respond to adjunct needs where appropriate.
• Document policies/processes, maintain updated student handbooks, and post in relevant areas as needed.
• Maintain and manage BSW/MSW booklist and publisher accounts, and communicate textbook updates and semester adoption uploads according to SHU bookstore protocols.
• Advising support:manage advisor assignments and communicate accordingly, re-assign advisors as needed.
• Support the collection and filing of course syllabi from faculty each semester.
• Update and maintain BSW/MSW Catalog.
• Prepare/compile student data for annual reports and as requested.

Additional Responsibilities:

• Attend SW Department meetings and prepare minutes in rotation with other SSW assistants.
• Manage maintenance/classroom requests as needed.
• Create fliers, invitations, announcements, and minutes as needed.
• Faculty Examination and Desk-copy orders assistance.
• Work with IT & Data departments to improve processes.
• Assist with the planning and implementation of SSW Events, including sending out Certificates of Attendance after the events.
• Assist Office Staff with ordering supplies.
• Assist the Practicum Office with the payment of off-site supervisors.
• SSW Meetings – create virtual meeting invite via Zoom per SSW schedule, invite faculty.
• Other duties as assigned.

Knowledge, Skills, Abilities & Other Attributes

• A minimum of 3 years of comparable experience.
• Possess good organizational and problem-solving skills.
• Possess excellent communication skills (oral and written).
• Ability to work with minimal supervision, with anticipatory and prioritization skills.
• Good knowledge of working in an academic setting with multiple faculty and university staff.
• High degree of integrity, professionalism, diplomacy, and discretion.

Unusual Working Conditions

Flexible working hours to accommodate department needs. (Monday through Friday, with occasional evening/and or weekend work with advance notice.)

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.

3135 Easton Turnpike, Fairfield, CT 06825, USA