International Finance Manager

3 weeks ago

Dublin, Dublin City, Ireland Concern Worldwide Full time

Job Title:

International Finance Manager - Reporting (IFMR)

Reports to:

Deputy Finance Director

Direct reports:

Overseas Financial Accountant

Overseas Finance Officer

Financial Accountant- IA

Liaison with

The Wider Home and Overseas finance Team & other related Department of the organisation

Job Location

Dublin

Pay Band

Grade 7 (75,834€ to 86,667€)

Contract

2 Years

Job Purpose:

The Overseas Finance Manager is a member of the Overseas finance team and will support the Deputy Finance Director (DFD) to maintain a high standard financial systems in Concern's overseas country programmes.

This role is primarily focus on supporting the financial reporting process for our overseas programmes, with a key focus on the consolidation of reports for internal and external purposes.

Main duties &

Responsibilities:

a) Overseas Financial Reporting

Manage the periodic financial reporting process from our overseas country programmes, to HQ. This work includes:

· Work with Finance System Executive and updating the financial reporting Pack (FRPs) templates and guidelines to all our country programmes, in line with agreed timetables.

· Managing the FRP review and feedback process – this will involve coordinating the process with the overseas and regional finance teams. During FRP review, ensure the donor income, donor details and closing donor reserve balance presents the correct status & reconciled.

· Preparing summarised reports based on the information in the reports – e.g. budget Vs actual variance reports.

· Reviewing new donor contract details in Grant Management System (GMS) and identify the Performance Base (PB) and Non Performance (NP) contracts as per FRS 102 on a quarterly basis.

· Analysing the donor debtor/ creditor's aging status and working with the International Programs team to follow up on the same.

b) Year End Reporting

Manage the consolidation of the year-end financial reports from our overseas programmes, as part of the work needed to complete the global annual consolidated accounts and audit of Concern Worldwide. This work includes:

· Working with home finance team to finalise the year-end timetable.

· Coordinating and communicating the year-end work plan for country finance team.

· Responsible for the consolidation of the year-end country financial reports, in line with agreed timelines.

· Reviewing Restricted General Donation (RGD) Income received by the fund raising teams and allocating/adjusting it in the consolidated reports, in line with restrictions for country/sector/projects.

· Reviewing and reconcile Inter Co Income and expenditures accounts, Concern USA and Concern SK account with HQ Account:

· All active donor details between the consolidated reports and GMS.

· All income received from Concern US.

· Manage the review process related to country programme annual audits. Review draft field audit report and Management letter and feedback on it.

· Carry out analytical work required for annual audit.

· Prepare the donor ageing analysis for external auditors.

· Support on other year-end work including providing information to the external auditors as requested.

c) Financial Processes

Management of key financial processes, which are relates to the financial reporting process. This work includes:

· Reviewing quarterly journals relating to recharges, in-country income and other related journals.

· Reviewing country FX rate movements and supporting the country programme in managing the same.

· Reviewing Prior Year Adjustment (PYA) requests for DFD approval.

· To work with Concern South Korea (CONSK) and the Dublin finance team to reconcile the funding received through CONSK Office.

· Develop and circulate the finance-reporting calendar before year-end.

· Provide technical support on consortia issues as needed.

d) Staff Management

· Recruit and train project finance staff under supervision.

· To provide all technical support to international finance team (IFT) staff on an ongoing basis.

· Review work plan of IFT staff and monitor the outcomes including where necessary allocating spare capacity to other IFT work.

· Liaise with the Grant Compliance Unit to resolve the donor compliance related queries.

· Manage and review HQ donor reports & work with home team to develop system and procedures to manage all HO base donor contracts

· Manage all aspects of the staff reporting to this role, in line with organisational procedures.

e) Irish Aid & Cash Voucher Assistance (CVA)

a. Review the Irish Aid (IA) fund related work carried out by Financial Accountant and provide training/ feedback timely so that all due report finalise before the deadlines.

b. Review country CVA programme management to identify risk and take initiative to develop policy and procedure to mitigate the risk at minimum level.

c. Review annual CVA report prepared by Financial Accountant.

d. Review all CVA related SOP and take initiative to standardise it for each category.

f) Other Tasks

· Assist Deputy Finance Director to manage the closure of accounts of countries programmes which we are exiting, including managing legacy issues

· Liaise with DFD & FD on overseas taxation matter as and when required.

· To carry out finance support visits to field ( If required)

· Develop and maintain a proper filing system in line with information security requirements.

· Organise weekly/ fortnightly OFT meetings.

· To assist/provide the field finance information required for donor audits

· Work with Deputy Finance Director on the specific projects as and when required

· Provide cover for International Finance Manager-Budget and to assist with interviews and inductions as needs arise.

· Carry out ad hoc analytical work

· Carry out other tasks as appropriate under the direction of the Deputy Finance Director.

Skills and Experience Required:

Essential:

  • A recognised professional qualification in accountancy;
  • Experience of finance and accounting in the voluntary sector;
  • Extensive experience of managing professional staff;
  • Fluent spoken and written English and ability to communicate clearly and effectively, both orally and in writing;
  • Strong IT skills

Desirable:

  • International experience in a developing country

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