Facilities Executive, Soft Services

3 weeks ago

Dublin, Dublin City, Ireland Cpl Full time

An exciting opportunity for a Facilities professional has arisen to join a Public Sector organisation on a permanent contract.

The ideal candidate will have minimum 3-5 years experience in a similar position, have knowledge of Project Management, Procurement and Health & Safety.

Candidates must hold qualification in facilities in order to be considered.

Full Clean driving licence is also essential.

This role will be hybrid, based out of the Dublin HQ, with domestic travel required from time to time.

Interested? Please send CV to or apply directly.

Key Tasks:

  • Manage the daily operational activities of the FM/cleaning contract with OCS for the ten regional offices, to support Its Global network of offices. This includes but not limited to facilities management contracts, maintenance contracts;
  • To Manage Soft Services – Reception, Security, Alarm Monitoring, Confidential Waste, Sanitary Waste collections, pest control, Extract canopies and ducting cleaning, Window Cleaning, Plant Maintenance and Cleaning), proactively engage with clients and stakeholders on issues ensuring the highest standards are adhered to at all times;
  • To review PPM reports and recommendations;
  • To project manage externally appointed contractors & other agents to ensure economic & timely delivery in line with organisational objectives;
  • Managing the room setup of Events and large Visitor bookings.
  • To support the property management and lease management of the Ireland's office buildings;
  • Manage the preventative maintenance program for the ten regional offices to ensure the organisation Health & Safety and Legislative responsibilities are achieved across all soft services duel monitoring of some hard services due to there importance – Emergency lighting, PAT Testing, Distribution Board Thermal Imaging, Gas Detection, Grease trap Maintenance, Leak Detection, Legionella & Bacteria sampling.
  • To support procurement & tender processes across the facilities portfolio in line with best practise for public agencies;
  • Adhere to the Office of Government Procurement frameworks applicable to the Global Facilities Department;
  • To support the constant review and implementation of Health and Safety policy and procedures across all offices (Dublin headquarters, regional offices and overseas offices) as required;
  • Performs daily operational activities with the landlord's and with our sub-tenants
  • To manage office projects as and when required;
  • To utilise technology effectively in order to manage facilities activities in the most effective and efficient manner to protect the corporate governance of the organisation;
  • To prepare and present proposals to the relevant Committees/Board as appropriate;
  • To support the lease expiry process and dilapidation liability in the organisations property portfolio

Additional Requirements:

  • Proven track record of managing Soft Services within a multi tenancy building and multiple sites.
  • A relevant Level 8 third level business/sector related degree recognised on the National Qualification Framework is essential;
  • A full driving licence is essential;
  • Ability to work well under pressure, independently and on own initiative;
  • Minimum of 5 years' experience in Facilities contract management (Soft Services Industry)
  • Aspects of this role will require travel and working outside of normal office hours;
  • Commercial Knowledge
  • Technical knowledge (Hard Services)
  • Proficient in MS Word, Excel & PowerPoint

Desirable:

  • Proficient in AutoCAD
  • Health and Safety
  • Creating tender documents
  • Procurement through the e-tenders portal
  • Environmental and Sustainability

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