Clerical Officer Grade III

2 weeks ago


Galway, Galway, Ireland Cpl Full time

Our client, a public sector body, wishes to hire a Clerical Officer on a temporary 6-month contract in Galway for an immediate start.

RESPONSIBILITIES:

  • Supporting the SEO in all administrative needs
  • Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
  • Processing orders in respect of Janitorial items and Oil requests
  • General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc
  • Minute taking as required
  • Dealing with queries by phone, email and post
  • Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
  • Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
  • Any other duties as assigned by the Staff Officer/Senior Executive Officer
  • Scheduling clinics
  • Processing claim forms

REQUIREMENTS:

  • Proficient with Microsoft Office; Word, PowerPoint and Excel
  • Strong typing skills is essential.
  • Dictaphone typing is desired but not essential.
  • Excellent communication, organisational and presentational skills.
  • Attention to detail, prioritisation and deadline orientated.

Please apply today if you are interested and available in this role or email along with your CV.

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