Our client, a Public Service Institute, require a Grade V Executive Assistant with immediate start

• Location: Dublin 9
• Contract length: 3 months +
• Start Date: ASAP
• Pay rate: €26 per her hour
• Hours: Monday - Friday 9am-5pm

For more information or to apply please contact

Principal Duties and Responsibilities

· Provide efficient and effective administrative and secretarial support to Senior Executives and their teams to support the delivery of high quality patient care.

· Organise meetings, including co-ordinating calendars and attendance, preparation of materials (agendas, minutes, briefing papers etc), arranging venues, ensuring availability of technical equipment and catering.

· Attend meetings as required, taking notes and minutes and coordinating and tracking action points.

· Ensure that office documentation is prepared to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy, and issuing such documentation to relevant parties.

· Drafting and issuing individual correspondence to be approved by line manager.

· Seek and co-ordinate information from key stakeholders in order to provide appropriate responses to queries.

· Ensure that all work is delivered within deadlines and that service levels are maintained, escalating matters where necessary.

· Establish and maintain effective and efficient communication systems, ensuring that communications reach the intended audience in a timely fashion.

· Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying line manager of any deficiencies.

· Maintain confidentiality of documentation, records, etc.

Eligibility Criteria

· Previous Public Sector experience is desirable

· Experience of diary management involving scheduling and coordinating meetings, booking of meeting rooms, etc.

· Significant experience in a role that has involved dealing with senior managers and other key internal and external stakeholders;

· Experience of managing staff and supervising the workload of a busy office

· Experience working in a similar role within a Healthcare setting is desirable but not essential