Company Secretarial Administrator

Requisition ID 51281
Position Type FT Permanent
Recruiter
Posting Type DNI

We have a fantastic opportunity for a Company Secretarial Administrator to join our team in Tralee The position should be of interest to someone who is interested in pursuing a career in Company Secretarial Practice. This role reports into our Company Secretarial Manager and the successful applicant will act as a key support to the team. To be successful in this role, you will ideally have experience in office administration and company secretarial practice, as well as having strong experience with Microsoft Office, you will also be organised, efficient and used to dealing with changing priorities within a fast-paced environment.

• Data Management
  • Group entity management system – Update and maintenance of company records.
  • Quality assurance on data held in the system and on external databases.
  • Extract information and reports from the system as required.
• Document Management
  • Prepare documents for signature and track document progress to completion.
  • Manage hard and softcopy documents including scanning and filing.
• Review and collate information from documents and emails for update of company records.
• Quality assurance on incoming and outgoing documents.
• Ireland and UK – Maintenance of company books and preparation of statutory filings.
• Manage existing good intra-group relationships and deliver excellent customer service to same.
• Answer queries and follow up on same as appropriate.
• Ensure compliance with data protection legislation in the handling of personal data.
• Assist the team in the preparation of annual compliance documentation.
• Assist the team in the delivery of projects.
• Prep outgoing post and deal with incoming post.

• Previous experience working in an office administration role.
• Strong knowledge of and skills in the use of MSOffice products – particularly Outlook, Teams, Word, Excel and PowerPoint.
• Excellent interpersonal skills with experience of team working.
• Strong written and verbal communication skills.
• Experience with document management.
• Experience with workflow management.
• Skilled multitasker – experienced in dealing with changing priorities.
• Company Secretarial Experience/Qualification – Desirable.
• Knowledge of Entity Management Packages such as Diligent entities or Blueprint - Desirable

The aim to shape the future of food might seem ambitious to some, but to us in Kerry, it's all in a day's work. Kerry is dedicated to helping create better-tasting, more authentic and nutritious food, and beverages. We produce safe, quality products that help feed millions every day. Wherever you are, we can work together to create inspiring solutions that nourish life.

In Kerry we benefit from the knowledge of our colleagues who bring a diverse range of cultures, backgrounds, lifestyles, and experiences. One team fostering an inclusive culture that, above all, inspires food and nourishes life. One culture where everyone brings their unique perspectives and experiences to help make us better, together. We are committed to nurturing an environment of positivity and inclusiveness, where everyone can be at their best, both personally and professionally.

Our recruitment, selection and assessment process are based on the skills and competencies of the specific roles and based entirely on merit. We are committed to and value Diversity and Inclusion in all recruitment processes within Kerry and do not discriminate based on gender, race, class, economic status, ethnic background, sexual orientation, age, political beliefs, veteran status, marital status or any other protected characteristic.

Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a "starter kit," investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.