Academic Secretary

Academic Secretary

Our client, an Educational Institution is looking to hire a Secretary, this is a full time temporary 1 month position until 13/5/24.

The Office of the Academic Secretary is responsible for the strategic management of academic matters including academic planning and the formulation of academic policy and procedures, together with the continuous review and monitoring of their implementation. The Office is responsible also for the provision of high-level support to key academic committees, including Academic Council and Academic Council Standing Committee.

The post-holder is expected to provide a full range of high-level administrative services to support the function of the Office of the Secretary for Governance and Academic Affairs and requires a very high level of organisational, diplomatic, communication and report-writing skills. The post-holder is expected to make day-to-day decisions and be able to prioritise tasks to meet deadlines. Confidentiality, tact and integrity are essential personal attributes.

Skills required:

Excellent interpersonal and stakeholder management skills, with the ability to relate to individual members of staff across the University in a collegial, respectful way.Experience of dealing with confidential matters and exercising discretion while working with sensitive and confidential documentation.Experience of team working, including in cross-functional teams.Excellent communication skills, both oral and written, including for minutes and formal reporting purposes.Excellent administration, organisational and time management skills.Proven IT skills. Evidence of use of and proficiency in MS Windows, Word, Outlook, and the Internet.Evidence of sound judgment and ability to act with discretion, tact and diplomacy.High standards of presentation, accuracy and attention to detail and a demonstrated ability to prioritise workload.Ability to remain calm and effective under pressure, with proven experience of meeting tight deadlines.

· Excellent knowledge of Ms Office – particularly Word, Excel , Outlook, PowerPoint

· Knowledge of Ms SharePoint an advantage

· Use of Ms Teams and Zoom an advantage

Knowledge of the External Examiner and Graduate Studies Systems would be advantageous

For more information, please email

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