Project Co Ordinator

Role: Project Co Ordinator

Location: Laois

Salary: Negotiable DOE

The Project Co-Ordinator is responsible for the design and coordination of their relevant project

and Works orders throughout the project cycle from design to completion.

Responsibilities:

 Drawing & Design - RFT (Right First Time).

 Liaising with Architect and Customer to ensure all details are captured and to create good

working relationships for smooth turnaround of information.

 In tune with Tender V Construction Analysis set out by Operations Manager at start of

Project.

 Organising Material Schedule, MRs, RFI, & Drawing Register at start of project.

 Responsible to get three quotes for all subcontractor packages in RFQ, price to be then

approved by Operations Manager. Once approved, they are responsible to follow through

until completion and sign off.

 Flagging Long Lead items to Purchasing Manager early at project

 Sample list and Sample sign off - allocated in production slot accordingly.

 Issuing any variations, change orders or any possible additional costs to the client. All costs

to be approved by Operations Manager or MD.

 Liaising with fitting Manager for set out of dimensions and red line dimensions at start of

project. To be on RFI if waiting with need by dates. If fitting manager is not available, it is

your responsibility to take these dimensions.

 Ensuring nothing is sent to the floor for production unless all information is approved, all

materials on hand and any costs associated approved by Operations Manager/Customer.

 Ensure the folder pack for production contains all necessary information and workshop

manager is fully briefed.

 Professional working relationship with Workshop Manager, all personnel working on project

and fitting foremen for efficient delivery of works.

 Taking ownership of any mistakes or reworks to minimise impact on the floor.

 Aligning dates for production with Operation Managers Draft Program which are signed and

agreed 3 weeks in advance to avoid changes where possible. Making sure all production

and worksorder dates are updated daily/weekly accordingly.

 Responsible for updating initial project programme if required and keeping dates on

General tab updated.

 Weekly Project Report issued to project team including all outstanding items actions

required on relevant projects including RFI, drawing register to keep everyone informed

and to help deliver on agreed project plan.

 Avoiding last minute material requests and orders (2 weeks minimum, 3 weeks ahead

where possible)

 Keeping Operations Manager copied on all external project correspondence.

(costs/programme, issues, delays etc.)

 Ensuring weekly targets are set and achievable with Operations Manager.

 Responsible for worksorder sign off sheet for manifest, quality and final check off before

wrapping/delivery to ensure all components of works order are on hand for fitters to avoid

reworks and missing items.

 Ensuring processes, H&S, housekeeping, and quality are all up to required standard.

 Responsible for all project documentation (ancillary cert, RAMSs, O&M etc.)

 Improving functionality and processes e.g., imos Library

 Report to Operations Manager with any issues or decisions that can't be actioned or agreed.

 Report to Operations Manager on a weekly basis with relative KPI's set out below.

Requirements:

 Excellent Communication and interpersonal skills.

 Effective & Professional email writing & communication skills.

 Proficient in CAD and Computers

 Professional & mannerly especially being the main point of contact to customers.

Good project management skills eg. time management and prioritization of tasks.

 Ensuring information delegated/passed on is understood correctly by the receiver.

 Data Processing and ensuring information in our CRM system is correct, clean, and up to

date always.

 Organization skills

 The ability to work under pressure.

 Critical thinking & problem solving.

 Be able to take directions and get results.

 Management and following of set processes to be always followed and in line.

 Flexible with work hours to achieve targets.

MC