Office Administrator

2 weeks ago

Bray, Ireland Nep Ireland Full time

Company OverviewNEP Ireland, part of the NEP Worldwide Network, is a leading provider of outside broadcasting, fixed rig, remote production, and media workflow solutions.With over 30 years of experience serving the broadcast and live events industry, NEP delivers the highest standards of service to clients across Ireland and worldwide.NEP's talented team of more than 3,600 employees, across 24 countries, is dedicated to technical innovation and excellence, supporting productions in over 65 countries on all 7 continents.The RoleThe Office Administrator will provide vital administrative support to ensure the smooth running of daily operations within the business.Working closely with the Operations and Unit Management teams, this role requires excellent organisational skills, attention to detail, and the ability to communicate effectively across departments and with external partners.This position will suit someone who is proactive, resourceful, and comfortable working in a fast-paced environment where no two days are the same.ResponsibilitiesProvide day-to-day administrative support to the Operations team.Coordinate staff scheduling, travel, and accommodation when required.Act as a point of contact for staff and suppliers, handling enquiries in a professional and efficient manner.Process invoices, purchase orders, and other financial documentation accurately.Maintain up-to-date records, databases, and filing systems.Assist with office logistics, equipment tracking, and general organisation.Support managers with reports, documentation, and project-related tasks.Provide reception and ad-hoc office support as neededSkills / QualificationsProficient in Microsoft Office (Word, Excel, PowerPoint), with good numeracy skills and the ability to use formulas in Excel.Strong written and verbal communication skills.Exceptional organisational and time-management skills with the ability to prioritise effectively.High attention to detail and accuracy.Ability to remain calm under pressure and work well in a team environment.Proactive, self-motivated, and able to work independently.Willingness to assist with occasional out-of-hours requirements.Desired Qualifications / CompetenciesPrevious experience in office administration or a similar role.Experience in customer service or supporting a busy operations team.Knowledge of TV production or the media industry (an advantage but not essential).Project management or first aid/safety training (desirable).Full driver's licence.Personal AttributesStrong interpersonal skills with the ability to build positive working relationships.Resilient and adaptable, with the ability to manage competing priorities.Takes initiative and demonstrates a "can-do" approach.Collaborative team player who contributes to a positive work environment.Commitment to integrity, respect, and company values.The job description is not intended to be an exhaustive list of duties to be performed by the employee and may be amended to reflect the business needs of the Company.All applications are strictly confidential.Job Type: Full-timeWork Location: In person

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