Legal Assistant – Regulatory Legal Services

Overview
The Law Society is inviting applications for the role of Regulatory Legal Assistant in the Regulatory Legal Services Section of the Regulation Department on a maternity cover basis.
The ideal candidate will be an experienced administrator/secretary with experience of working in a litigation practice.
The candidate should have excellent typing skills and should have experience in managing documents, preparing briefs and be proficient with Word and Excel.
The candidate should have a familiarity with legal databases, file management and case management systems.
It is important that the successful candidate is flexible in their approach to work, is collaborative in their approach to working with colleagues and maintains the highest standards of professionalism ad discretion in dealing with confidential and sensitive subject matter material.
The Regulatory Legal Services section provides in-house legal advice to the Regulation Department, regulatory committees and other departments and officers within the Law Society, assisting them in the performance of their statutory and non-statutory functions.
It prepares and assists other departments in the drafting of submissions for legislative reform, responses to consultations and with media queries.
It is also a busy in-house litigation department, preparing and presenting disciplinary inquiries on behalf of the Society, directly or with the assistance of external legal advisers.
It defends regulatory and other proceedings brought against the Society and advises on steps necessary to reduce litigation and other reputational risk.
It regularly deals with contentious correspondence in a robust, but fair and even-handed manner.
Central to the requirements of this role are resilience, courtesy, teamwork and a strong sense of doing the right thing in accordance with the Society's culture and values.
Whilst adhering to the Society's policy on hybrid working, the role requires a strong commitment to in-office attendance.
Main Duties and Key Responsibilities
The successful candidate will carry out the following duties in line with the Society's standards and strategic objectives and as directed by the Head of Regulatory Legal Services.
The duties primarily involve providing secretarial, administrative and litigation support to the executive team in the Regulatory Legal Services Section
Updating and maintaining file and case management system, including scanning incoming post.
General copy and Dictaphone typing.
Building briefs for counsel and making arrangements for the delivery of briefs and other supplementary documentation, including hand-delivery if required.
Preparing court books.
Preparing books for tribunal hearings.
Making arrangements for and filing affidavits, submissions and books of court/tribunal documents to meet court or tribunal-imposed deadlines, attending in person at court/tribunal offices as required.
Making arrangements for the service of documents, including the requirement to swear affidavits of service.
Making arrangements for the swearing of affidavits by other members of staff.
Assisting Regulatory Legal Services executives at meetings, including attending at court or tribunal hearings, taking attendance notes as required.
Dealing with queries on regulatory history of solicitors.
Drafting documents, such as publication notices.
Engaging with executives in other sections/departments in relation to issues such as costs recovery, invoicing, financial estimates, insurance reporting.
Liaising with other Law Society staff to obtain information necessary to respond to regulatory queries.
Answering telephone calls and responding to email queries from solicitors or other stakeholders.
Drafting correspondence to solicitors and other stakeholders.
Preparation of documentation to support the legal advisory function.
Conducting legal research at the direction of members of the Regulatory Legal Services section executive.
Hosting and taking attendance notes at virtual/remote meetings/hearings.
Other miscellaneous duties assigned by the Head of Regulatory Legal Services.
Knowledge and Skills
Excellent administrative, organisational, communication and interpersonal skills.
Excellent I.T. skills in Word, Excel, PowerPoint and Outlook.
A good knowledge of the regulatory system for solicitors in Ireland.
A good eye for detail, and ability to carry out accurate and precise work under pressure ad time constraints.
An ability to work on their own initiative, as part of a team and be proactive in the role.
Have a flexible and collaborative approach to their work and responsibilities.
Experience working in a regulatory, legal or other professional environment.
Remuneration & Benefits
Salary [DOE).
Excellent working conditions.
Training and development opportunities.
How to Apply
To apply for this role, please click on the'Apply for This Job'box in blue.
Closing date
Friday, 05 September 2025.
We thank you for your interest in the Law Society of Ireland and your interest in his role.
Due to the level of response required, only successful candidates who are shortlisted will be contacted by the HR department.
For more information on our data protections policies, please send a request to
******
.
#J-18808-Ljbffr