Office Administrator
3 weeks ago
An Office Administrator is required by a Multinational Telecommunications company with offices based in Co. Wicklow.
Reporting to the Chief Operations Officer, COO, the successful candidate will be actively involved in overseeing the smooth and efficient running of general business operations.
This role will be offered on a permanent, full-time basis.
39K Per Annum 23daysof annual leave Mobile Phone Duties may include, but will not be limited to: Ensuring the operation runs smoothly to support all other departments to meet customer expectations and maintain satisfaction.
Ensure there are sufficient supplies of all catering and offices amenities Providing high-level client services and maintaining positive relationship with all customers along with internal and external stakeholders.
Writing up sending andreceiving signed client service contracts.
Keep a record of renewals and to provide the COO with a monthly report on renewals.
Check the post and provide a daily status on all deliveries.
Tracking inventory,bothnew andrepairs,on site,withmanufacturesand thecustomers Adding monthly stock take to Xero and pulling monthly reports Tracking all sims and producing monthly inventory reports.
Follow up with other departments and with customers on training dates, scheduling training and ensuring all presentations are prepared for customer meeting Preparing a customer quote on Zero if required.
Supporting the COO to maintain all SOPs and up to date versions of documents as required.
If required, be able to drive to customer sites with other team members.
Ensuring compliance with safety and regulatory standards.
Participating in meetings on behalf of or alongside the COO.
Recording actions and ensure follow ups and actions are completed in a timely manner.
Partnering closely with the Executive PA to schedule events, meetings, and conferences, ensuring all necessary materials are available and prepared for any overseas trips that the executive team will take.
Requirements:?
Advanced PC skills including Word, Excel, and PowerPoint with a high degree of accuracy.
Be flexible on time as and when required to meet important deadlines.
Prior experience within a corporateenvironmentproviding operational support.
A high degree of personal initiativeanda sense of urgency.
Excellent attention-to-detail.
Proactivelylook for and take on tasksand provide regular feedback on status.
A reliable and flexible approach to work.
Working with a team on different time zones and planning work in advance with these time zones in mind.
High levelof discretion and confidentiality.
?
The successful postholder must have a clean driving license with access to own vehicle.
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