HR Admin Support

7 days ago

Galway, Galway, Ireland Hero Recruitment Full time

Job Title: HR Admin Support (Italian Speaking)

Location: Galway

Contract Type: 3 month contract with a strong potential for permanent placement.

The HR Admin Support role provides essential administrative assistance to the Human Resources department, ensuring smooth day-to-day operations. This position involves handling HR documentation, maintaining employee records, supporting recruitment activities, and assisting with payroll and benefits administration. The ideal candidate will be detail-oriented, organized, and able to handle confidential information with discretion.

Key ResponsibilitiesHR Administration & Documentation
  • Maintain and update employee records, ensuring accuracy and compliance with company policies and legal requirements.
  • Assist in the preparation of HR documents, such as employment contracts, offer letters, and termination paperwork.
  • Manage HR databases and ensure data integrity.
  • Handle confidential employee information with professionalism and discretion.
Recruitment & Onboarding Support
  • Assist with job postings, screening resumes, and scheduling interviews.
  • Coordinate pre-employment checks, reference verifications, and new hire documentation.
  • Support new hire onboarding by preparing induction materials and organizing orientation sessions.
Payroll & Benefits Administration
  • Assist in processing payroll-related documentation, such as attendance records and leave requests.
  • Help manage employee benefits, including enrolment and answering basic benefits-related inquiries.
  • Maintain accurate timekeeping records and support HR in tracking leave balances and attendance issues.
Employee Relations & Engagement
  • Serve as a point of contact for employee queries related to HR policies, procedures, and benefits.
  • Assist in organizing employee engagement activities, training sessions, and company events.
  • Support HR in implementing employee recognition and wellness programs.
Compliance & Policies
  • Ensure compliance with company policies, employment laws, and HR best practices.
  • Assist in audits and reporting related to HR compliance and workplace policies.
  • Manage absence records, disciplinary actions, and HR reports.
Key Skills & ExperienceExperience:
  • Previous experience in HR administration, HR support, or an office administration role is preferred.
  • Familiarity with HR systems (HRIS), payroll processing, and employee records management is an advantage.
Key Skills & Attributes:
  • Strong administrative and organizational skills, with excellent attention to detail.
  • Ability to handle confidential information with discretion and professionalism.
  • Strong communication and interpersonal skills to interact with employees at all levels.
  • Knowledge of HR policies, employment laws, and best practices is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software.
  • Ability to multitask and work efficiently in a fast-paced environment.
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