Administrative Assistant
2 weeks ago
PurposeReporting to the Engineering Centre of Excellence Lead, the Engineering Support Specialist plays a critical role in ensuring the smooth and efficient operation of the Engineering department.This position provides comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department.The role requires a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.ResponsibilitiesEngineering Department Administration: Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.Procedure Updates: Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.Engineering Document Control: Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with MSD's document control policies.Requisition and Purchase Order (PO) Administration: Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.Quality Assurance (QA) Document Room Oversight: Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.Meeting Room Coordination: Manage meeting room bookings for contractors and visitors who do not have access to the MSD system, as well as coordinate adhoc meeting requests and logistics to support departmental activities.Engineering Training Coordination: Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirementsQualificationsMinimum Education: Leaving Certificate (or equivalent secondary education qualification) is required.A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.Preferred Qualifications: Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control.Training or certification in Quality Management Systems (e.g., ISO ****, GMP) is an advantage.Additional Skills and Competencies: Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Familiarity with document management systems and electronic quality management systems (eQMS).Excellent organizational and communication skills.Strong organizational and multitasking abilitiesExcellent communication and interpersonal skillsProficiency in document control systems and Microsoft Office SuiteExperience with procurement processes and PO administrationKnowledge of quality management systems and regulatory complianceAbility to work independently and as part of a teamDemonstrated ability to work within a regulated manufacturing environment
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Parts Administrator
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Dundalk, Ireland Ktf Housing Ltd Full timeKTF Housing Ltd is a leading Timber Frame House Manufacturer Company based in Dundalk, Co Louth and we are currently recruiting an Accounts/Payroll Administrator to assist our Accounts Department Team.Essential Skills* Proficient in Microsoft and Excel* Excellent verbal and written communication skill* Knowledge of BrightPay and other accounting software*...
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▷ Apply in 3 Minutes: Life
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Financial And System Governance Administrator
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Assistant Engineer
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Dundalk, Ireland Bus Eireann Full timeOverview Administrator Business Support School Transport Dundalk (1 Year Secondment) Responsibilities - Assist in the administration of the School Transport Scheme in the East Region. - Provide assistance and support to colleagues. Working Arrangements This position is Monday to Friday, fully office based for six months. Hybrid / Flexible working...
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Dundalk, Ireland Lex Consultancy Full timeTemporaryAdministrator Immediate Start Park West Industrial Estate, Clondalkin, Dublin 12 €16.00 per hour | 46 week assignment | No prior office experience required Are you detail-oriented, organised, and keen to gain valuable office experience? Were recruiting a Temporary Data Entry Assistant for an immediate assignment with a busy team in Park West. What...
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Dundalk, Ireland Bus Eireann Full timeOverviewAdministrator Business Support School Transport Dundalk (1 Year Secondment)ResponsibilitiesAssist in the administration of the School Transport Scheme in the East Region.Provide assistance and support to colleagues.Working ArrangementsThis position is Monday to Friday, fully office based for six months.Hybrid / Flexible working arrangements available...
