Recruitment Compliance Administrator

7 days ago

Waterford, Ireland MATRIX Recruitment Group Full time

Are you highly organised and detail-oriented with a passion for compliance and administration? Join Matrix Recruitment as a Recruitment Compliance Administrator, where youll play a key role in ensuring our operations run smoothly and align with legal and internal standards. This is a permanent, full-time position based in Waterford. There are hybrid working options available after a successful induction and training period. What Youll Do: Support recruitment, finance, IT, and operations teams with compliance and administrative tasks. Coordinate and manage compliance processes, including gathering client requirements, candidate documentation (e.g., Garda Vetting, Background Checks, GDPR administration), and ensuring accurate communication and adherence to legal and internal standards across teams and candidates. Foster a culture of compliance and data protection by creating internal controls, conducting audits, addressing risks, educating employees, and collaborating with management to ensure adherence to GDPR and company policies. Provide technical support to employees, manage IT assets, liaise with the IT provider, maintain IT security and compliance, and stay updated on emerging technologies to ensure smooth and secure IT operations. Coordinate and promote health and safety compliance by implementing policies, conducting inspections, maintaining records, and fostering a culture of safety awareness and accountability across the organisation. Develop, implement, and evaluate wellness programs and initiatives, coordinating events and activities to align with organisational goals and continuously improving them based on feedback and data analysis. What Were Looking For: Third level qualification in a related discipline is desirable. 2- 3 years' experience in employment related regulations, policies, and practices. Experience and familiarity with GDPR requirements, a GDPR qualification is desirable. Experience in driving compliance with legislation & company policy. Proven experience in managing multiple projects with strong time management and prioritisation skills and strong attention to detail. Experience with CRM systems (Bullhorn or recruitment software would be a distinct advantage). Fluency in English as well as excellent oral/written skills and have demonstrated this in a professional environment. Experience in payroll, compliance and/or contract management would be very desirable. Highly proficient in Excel, Word, and IT systems. Team player, willing to go out of your way to help a teammate. Now enough about what you will do for us what can we do for you in return? Collaborative and supportive work environment. Opportunities for professional development. Contribute to creating positive experiences for candidates and clients alike. 37.5-hour week with some flexibility offered around start and finish times. Hybrid working. Company laptop, mobile phone and all other technical equipment you need to work on a hybrid basis. Wellness programs and company days out. Free on-site parking. Educational assistance initiatives. Weekly coffee mornings onsite and virtually. Monthly company calls. Annual leave up to 25 days. Employer Pension contribution and access to external pension experts. Ready to make an impact? Apply now and be part of our dynamic team Apply for this job now or get in touch with Laura Keane to find out more about this new job opportunity. By applying, you are giving consent for Matrix Recruitment to contact you about this job. We collect your data for recruitment purposes only and will retain it for the duration required as outlined in our privacy policy. All CVs are kept confidential and will not be submitted to any clients without your knowledge and consent. Please note that due to the expected high volume of applications we can only reply to applicants suitable for the position. In the interest of protecting your data and informing you of your rights we will notify you should we retain your information by issuing an acknowledgement email and a request for consent where not already expressly given. We Value Your Trust. Skills: Compliance Administrator Organisation Payroll Administration Benefits: Laptop Parking Paid Holidays Mobile Phone Pension Fund Work From Home

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