Office Manager

1 week ago

Co Meath, Ireland FRS Recruitment Full time
The Role My client, a leading software solutions provider is seeking an experienced & organised Office Manager to join their team based in Dublin 15.

This is a full-time, permanent, office-based position.

As Office Manager, you will be responsible for ensuring the smooth day-to-day operations of the office while also providing support for global office facilities.

Tasks & Duties Coordinate company travel for employees and the Executive Leadership Team, including flights, accommodation, and transportation.

Manage meeting rooms, conference calls, presentations, and catering arrangements as required.

Oversee reception duties, including incoming deliveries, emails, phone inquiries, and visitor sign-ins, ensuring the appropriate national flag is raised for guests.

Maintain office supplies inventory, including stationery, fruit, and groceries.

Support HR with recruitment administration tasks and employee on-boarding coordination.

Assist in planning and executing company events, conferences, and social initiatives.

Manage and oversee global office lease agreements and facilities contracts, including service contracts for office maintenance (cleaning, air-conditioning, etc.).

Coordinate Fire Safety, First Aid, and Manual Handling Training for staff, and review and update the Company Safety Statement to ensure compliance.

Manage ergonomic assessments for employee workstations and act as keyholder for emergency call-outs.

Oversee the maintenance and bookings of the company car and corporate apartments, as well as procurement and upkeep of office furniture and gym equipment.

Experience, Knowledge & Qualifications Minimum of 5 years' experience in office administration, facilities management, or a similar role, ideally within a multinational company.

Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Power Point) with strong technical skills.

Experience managing office operations and facilities, including handling lease agreements and service contracts.

Expertise in coordinating travel arrangements (domestic and international) efficiently.

Proven track record in event planning, project coordination, and vendor management, ensuring smooth execution and delivery.

Strong organisational and multitasking skills, with the ability to effectively prioritise and manage competing demands.

Exceptional interpersonal skills with the ability to engage with employees and external guests at all levels, while maintaining professionalism and diplomacy.

Ability to work full-time from the office (five days per week), a full clean driver's license, and own vehicle - essential.

For further information please contact Sabrina Carroll on Skills: office manager operations management facilities management administrative support administration communications management

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