Executive Assistant to Chief Executive Officer

4 weeks ago

Naas, Co Kildare, Ireland HR Search Full time

Executive Assistant to the CEO

Full-Time, Permanent | €47,000 – €55,000

Location: Kildare | Flexible Hybrid Working Model

Please note: This is not a typical Executive Assistant role — it requires a dynamic professional ready to take on broad responsibilities across executive support, governance, operations, and strategic coordination. If you're looking for a meaningful, varied role with impact, we invite you to read on.

Core Responsibilities:

  • Executive Support:
  • Provide high-level assistance to senior leadership, managing calendars, coordinating meetings, and ensuring effective communication between regional managers and central leadership.
  • Administrative and Governance Coordination:
  • Support the work of leadership teams by preparing documentation, maintaining records, coordinating with governance bodies, and tracking key deliverables and compliance items.
  • Performance Monitoring:
  • Assist in gathering, reviewing, and reporting key performance indicators across service areas, helping leadership monitor strategic objectives.
  • Stakeholder Communication:
  • Facilitate smooth communication with internal teams and external partners, including families, regulatory bodies, and board members.
  • Project and Facilities Oversight:
  • Support capital and maintenance projects, and assist with procurement and IT needs related to office infrastructure.
  • Board and Committee Support:
  • Provide administrative and secretariat support for board and committee meetings, including preparing documentation, taking minutes, and supporting compliance with regulatory submissions.
  • Event and Case Management:
  • Coordinate events and maintain accurate documentation for internal processes and any external casework as required.

IT & Technical Competencies:

  • Proficient in:
  • Microsoft Office Suite (Advanced Word, PowerPoint; Intermediate Excel, SharePoint)
  • Database and document management systems
  • Typing, formatting, and preparing professional reports and presentations

Qualifications, Knowledge & Experience:

  • Education:
  • Diploma or equivalent qualification in Business Administration or a related field, with training in areas like communication, HR, and finance.
  • Experience:
  • Minimum of two years in a similar administrative or executive support role.
  • Key Attributes:
  • Excellent organisational skills and attention to detail
  • Strong interpersonal and communication skills
  • Discreet, reliable, and self-driven
  • Flexible and adaptable to dynamic work environments

For more information on this role please feel free to reach out to Evelyn @ evelyn.fraser@hrsearch.ie

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