Research Ethics Officer

5 days ago

Dublin, Dublin City, Ireland Beaumont Hospital Full time
Overview

Post Title: Research Ethics Officer – Data Protection Liaison

Post Status: Permanent

Department: Research Ethics

Location: Beaumont Hospital, Beaumont Road Dublin 9.

Accountable to/ Reports to: Chairperson and Deputy Chairperson, Ethics (Medical Research) Committee; Business Manager Quality and Patient Safety

Salary: Appointment will be made on Grade VI (Officer) €56,757 to €69,341 LSI

Hours of work: Part Time 0.4 or 14hrs per week

Closing Date: 12 noon on 27/3/2025

Beaumont hospital reserves the right to close the competition early should a sufficient amount of applications be reached.

Position Summary:

The Ethics (Medical Research) Committee is an independent body constituted of medical professionals and non-medical professionals whose responsibility it is to ensure the protection of the rights, safety and well-being of human subjects involved in clinical trials.

In the course of clinical research, Beaumont Hospital creates, collects and stores personal information on people who are participants. The General Data Protection Regulation (GDPR) introduced in May 2018 gives people more control over the processing of their personal data and puts a greater level of accountability on Beaumont Hospital to ensure that this data is kept safe.

The Data Protection Officer (DPO) oversees and monitors data protection compliance and reports independently to the senior management level of Beaumont Hospital, they also co-operate with and act as a contact point for the Data Protection Commission.

The DPO reviews Data Protection Impact Assessments for clinical studies and advises on Data Protection requirements that need to be addressed before the research proceeds. The role of Research Ethics Officer – Data Protection Liaison – is to provide administrative support to the hospital data protection officer or his/her nominee as it pertains to all activities related to data protection and research and to support the Data Protection Impact Assessment review process, thereby ensuring consistency in Data Protection approach to all clinical research reviews.

The role will require monitoring of the researchdpo@beaumont.ie email address. Candidate will work 14 hours per week.

Responsibilities

Responsibilities:

  1. Provide high level administrative support to the hospital data protection officer or his/her nominee in relation to all activities relevant to data protection, research and clinical trials, and to support the Data Protection Impact Assessment review process.
  2. Have knowledge of the rules, legislation and regulations governing the conduct of clinical trials and familiarity with a range of international guidance documents in the area of biomedical research.
  3. Have knowledge of data protection legislation governing the conduct of health research in Europe and the Republic of Ireland.
  4. Support the Data Protection Officer or nominee and Business Manager Quality and Safety as needed.

Principal Duties:

  1. Supporting the Data Protection Impact Assessment review process.
  2. Monitoring the researchdpo@beaumont.ie email address.
  3. Acting as first point of contact for queries received, and upscaling to DPO or nominee as appropriate.
  4. Ensuring seamless communication between DPO or nominee and researchers.
  5. Managing version control and monitoring edits to documents received.
  6. Ensuring all necessary documentation is available to the Data Protection Officer or nominee for review.
  7. Saving and archiving documents as directed by the DPO or nominee.
  8. Updating the Research Admin SharePoint and preparing reports as directed by the DPO or nominee.
  9. Setting up meetings between the DPO or nominee and researchers, taking minutes, and actioning outcomes as necessary.
  10. Liaising with the researchers to keep them up to date as the DPO review progresses.
  11. Liaising with the researchers, the research ethics committee, legal, insurance, finance, quality, etc. to notify them when DPO review is complete.
  12. Establishing and maintaining good interpersonal relationships with the broader hospital environment – departments involved in research contracts site sign off.
  13. Working to maximise efficiencies in the data protection and research function, and in the broader research contracts site sign off function.
Qualifications

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:

  1. Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.
  2. Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.
  3. Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction.
  4. Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI).

Note: Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level paper is not acceptable. Candidates must have achieved these grades on the Leaving Certificate Established programme or the Leaving Certificate Vocational programme. The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable:

  • Highly competent administrator with excellent IT skills
  • Excellent organisational skills, time management
  • Understanding of data protection legislation
  • Understanding of research and clinical trials

Personal attributes:

  • Flexibility
  • Commitment
  • Reliability
  • Integrity and confidentiality
  • Accuracy and attention to detail
  • Efficiency

Informal Enquiries ONLY to:

Name: Ciara OToole

Title: Business Manager, Quality and Patient Safety Directorate

Email address: ciaraotoole@beaumont.ie

Telephone: 01-797 7330

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