RQ960 Supplies Officer Grade C Purchasing Department

Job Specification and Terms & Condition

Job Title & Grade - Supplies Officer Grade C – Purchasing Department

Campaign Reference - RQ960

Closing Date - 19th Feb 2025

Proposed Interview Date - 28th Feb 2025

Taking Up Appointment - As soon as possible

Location of Post - Peamount Healthcare, Newcastle, Co. Dublin

Details of Service

Peamount Healthcare is an independent voluntary organisation that provides a range of high-quality health and social care services. We help people return home after a serious illness, we provide safe and homely residential care for those who need it, and we support people to live as independently as possible in the community.

Reporting Relationship

Reporting to the Procurement Manager

Purpose of Post

To provide end users with inventory and to manage stock levels in line with best practice.

Eligibility Criteria Qualifications & Experience

Essential Qualifications

Leaving certificate.

Desirable

Diploma in Procurement and Supply chain or working towards a qualification.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.

Principal Duties & Responsibilities

1. Pick P.P.E products for wards/units/departments as required.
2. Contract Management where applicable.
3. Manage all order picking for user departments.
4. Tendering process where applicable.
5. Develop, cultivate and maintain good commercial relationships with suppliers.
6. Negotiate with potential and existing suppliers.
7. Assist in organising supplier service level agreements.
8. Place orders for goods, services, capital equipment, as required.
9. Carry out all clerical administrative duties appropriate to the position.
10. Check delivery dockets for any discrepancies and correct when necessary.
11. Update and change pricing and suppliers on Agresso system when required.
12. Assist in preparing budget estimates.
13. Assist in preparation of specifications and tendering documentation.
14. Review and check invoices for price/quantity discrepancies.
15. Liaise with the Procurement manager in relation to new suppliers.
16. Contact suppliers regarding products, pricing, and credit notes.
17. Liaise with end users on new product evaluations.
18. Create new product information on the Agresso system.
19. Run back orders reports and follow up with suppliers.
20. Set minimum and maximum limits stock levels in conjunction with department colleagues.
21. Provide information as required for submission to the Finance Department.
22. Assist in overall stocktaking as and when required.
23. Ensure best practice is implemented and adhered to.
24. Deputise for other staff in the department when required.

Terms & Conditions of Employment

Tenure

The current vacancy available is on a part-time specified purpose basis.

Remuneration

Remuneration is in accordance with the salary scale approved by the Department of Health: Supplies Officer Grade C - Current salary scale with effect from 01st October 2024: €41,317 (point 1) to €53,304 (maximum point).

Working Week

The hours allocated to this post are 17.5 hours per week.

Annual Leave

26 days per annum pro-rata as per Health Service Executive (HSE).

Probation

All employees will be subject to a probationary period as per the probation policy.

Pension

Employees of Peamount Healthcare are required to be members of the Hospitals Superannuation Scheme.

References

Peamount Healthcare will seek up to two written references from current and previous employers.

Garda Vetting

Peamount Healthcare will carry out Garda vetting on all new employees.

Health & Safety

These duties must be performed in accordance with the hospital health and safety policy.

Quality, Risk & Safety Responsibilities

It is the responsibility of all staff to participate and cooperate with legislative and regulatory requirements with regard to Quality, Risk and Safety.

Education and Training

Participate in mandatory training programmes.

Specific Responsibility for Best Practice in Hygiene

Hygiene in healthcare is defined as the practice that serves to keep people and the environment clean and prevent infection.