Reception & Admin Assistant

Overview

Join to apply for the Reception & Admin Assistant role at Keelings

Join Keelings You will be part of a passionate team of people and a growing business. Come on the journey with us where you will grow and develop and truly feel a sense of belonging. At Keelings, we don't just grow quality fresh produce, we also nurture people and their professional development. The Keelings family always employ the best people for the job, the key to our success is the quality of the people we employ.

Our Strategic Priorities

Better Food - We make our products better and inspire more people to enjoy produce.

People - We support our people to learn, be at their best, contribute and deliver on their commitments, using One Keelings' standards.

Better Ways - Every year we improve our competitiveness, efficiency and delivery through insight, technology and One Keelings.

Better World - We improve our environmental and social impact to make a positive difference in our world.

Partnerships - Working with Keelings creates value and long-term relationships with our customers & suppliers.

Growth - We invest in and deliver insight led, focused, profitable growth into the future.

Keelings Values

People Matter - We support and treat each other in a clear, fair and respectful way. We all learn, develop and encourage everyone to contribute

Teamwork - We inspire and help each other to deliver our ambitions together as One Keelings

Integrity - We do the right thing and deliver on our commitments

Passion for Achievement - We motivate ourselves and each other to achieve our ambitions with energy, knowledge and courage. We are always striving to be better.

Purpose Of The Role

To provide support to Keelings Retail Reception & Shared Service Department.

Main Responsibilities

Key Accountabilities & Responsibilities:

• Reception / Admin Support
• Completion of all administrative tasks as required.
• Ensuring all logs/trackers are maintained to a high standard.
• Point of first contact for all visitors / customers / suppliers

Reception

• Answer all incoming calls and directing to the appropriate employee / department.
• Point of first contact for all visitors / customers / suppliers
• Maintain log of all visitors / customers / suppliers entering building
• Receiving and recording cash/cheques on tracker for the business
• Managing the booking of all Meeting Rooms onsite.
• Post – opening, stamping and distribution of incoming post and organisation of outgoing post including maintaining trackers.
• Couriers – booking, tracking and matching of Couriers costs against invoices from suppliers.
• Use P2P system (Concur) to raise purchase orders as required i.e Stationary Orders
• Flexibility of hours and workplace as assigned by Line Manager
• Any other ad hoc duties as required.

Key Performance Indicators (KPIs)

Answer incoming calls and emails efficiently.

Complete Administrative tasks in timely manner.

To be professional at all times while welcoming customers and visitors

EssentialKey Skills & Knowledge

• Minimum of 1 year's office experience desirable
• Excellent Presentation & Telephone Manner
• Experience of working on a busy switchboard / booking travel desirable
• Time management and organisational skills
• Attention to detail
• Reliability & Flexibility
• Can work on own initiative / Confidentiality & discretion to the highest standard.
• Fluent English
• Must have own transport.

Education & Qualifications

• Leaving Certificate or equivalent
• MS Outlook/Word/PowerPoint/Excel – good working knowledge

Recruitment Process

• CV Submission & email acknowledgment of receipt
• Phone Screening
• 1st Interview
• 2nd Interview
• Outcome & Feedback

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement

If you require reasonable accommodation in submitting your application, interviewing, completing any pre-employment testing, or otherwise participating in the recruitment process, please contact recruitment_keelings@keelings.com

Keelings Careers - https://www.keelings.com/careers-keelings/

Keelings Strategy & Values – https://www.keelings.com/our-people

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