Offshore Contracts Manager

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Position status: This opportunity is for a secured role that is due to commence in May subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

The role is within the chief infrastructure office of a semi-state organisation in Ireland. We are looking for an Offshore Contracts Manager to be responsible for managing all contractual administration and reporting of our Offshore Phase 2 High Voltage Equipment and Marine Surveys Packages. The proposed HV equipment Pre-Qualification is due to commence in May 2025 which will be followed by tender preparation exercise immediately and marine survey works are due to commence in July 2025 and will primarily involve Geophysical, Environmental and Metocean surveys along our proposed subsea cable routes.

Offshore Contract Manager will collaborate with various internal and external stakeholders to ensure the successful execution of commercial agreements and contracts.

Key to success in this role is collaboration, working with industry and teams across client to drive out appropriate solutions to a range of complex technical and commercial issues. Building and maintaining strong professional relationships both externally and internally, as well as having the people skills to influence others and to find workable solutions, is key to success.

Our values shape the way we consult, and define the people we want to join us on our journey:Safety first - Going home safe and well:

• You will be a leading advocate of Mace's value of safety first, and be accountable for leading and maintaining exceptional safety, quality, cost, programme, sustainability and project compliance standards.
• You will possess advanced technical expertise in local health and safety rules and regulations relevant to project portfolio.
• You will champion a diverse and inclusive working environment, and understand the importance of the wellbeing of the people you manage.

Client focus - Deliver on our promise:

• To be considered, you must be a Contracts Manager with experience of successfully leading the effective administration of High Voltage and Marine survey contracts. Proven experience of FIDIC form of contract is essential and LOGIC form of contract is desirable. Experience in having undertaken this role in Ireland is also desirable.
• You will prepare contract documents, warranties, bonds and licenses to achieve formal execution by appropriate parties.
• You will prepare costing associated with design changes, contract awards, construction activities and client charges, and present these to clients.
• Use your technical and industry expertise to process connection applications and prepare and issue connection offers to parties seeking to connect to the transmission system and to the Distribution System Operator for generators seeking to connect to the distribution system incorporating key elements of technically focused reports into standard connection contract templates.
• Provide a professional, quality and consistent contract service to customers connecting to and using the transmission system. This includes a significant portfolio of complex, high profile and diverse customers and connection projects - working with some of the largest companies in the world.
• Manage high volume of complex contracts for transmission connected generators/demand customers, using in-house systems.
• Monitor contractual compliance to ensure client and its customers meet their contractual obligations.
• Build strong working relationships with internal and external stakeholders to ensure delivery against objectives.
• Collaborate effectively to continuously improve contracts so they remain fit for purpose and related work procedures, so they remain effective and efficient performance to ensure delivery of contractual obligations in accordance with the regulatory framework and with an appropriate level of corporate governance.
• Act as the main point of contact with customers on contract related issues and deliver the highest standard of customer service to customers and stakeholders at all times.
• Liaise with other teams to ensure that the customers' requirements are understood.
• Coordinate and host meetings between customers and client.
• Work with other team members to ensure that all key performance indicators for the delivery of connection offers are met.
• Support the team leads in identifying and managing risks to client arising out of the offer process and/or contract management activities.
• Attend and present to the relevant boards with client managers and directors from time to time as required.
• Train and support other team members as required.

Integrity - Always do the right thing:

• You will manage operations that are fiscally and ethically viable, and in accordance with the terms contracts agreed with contractors.
• You will work collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
• You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create opportunity - For our people to excel:

• You will develop effective working relationships with internal and external stakeholders and seek opportunities to implement improved working practices.
• You will actively network, innovate, and seek understanding of best practice, utilising the full depth of knowledge of Mace group, the centres of excellence, Mace way control centre and knowledge hub.
• You will use problem solving and analytical skills for resolving contract and procurement issues within the consultancy practice.

You'll need to have:

• Relevant degree or equivalent qualification, typically with 10+ years relevant experience.
• Contract management experience throughout the life cycle of large offshore wind project, including contract change management and contract claim management.
• Extensive knowledge and proven experience of managing contracts for Offshore Wind Electrical projects (Offshore & Onshore High Voltage Equipment and Export Cables - FEED & EPCI).
• Experience managing ITT processes for contracts in offshore wind sector (Supply, T&I, EPCI, TSA, SMA).
• Knowledge of utilities and/or experience of public sector tendering.
• Knowledge of Supply Chain Contract management fundamentals, best practices, and industry trends.
• Knowledge of procurement and contract management tools, platforms and processes.
• Understanding of the financial analysis and reporting of project budgets.
• Develop and define tender package contract strategy in liaison with key business functions to ensure organisation requirements are fully met.
• Communicate on supply chain developments and provide regular market intelligence updates highlighting any risks on our critical business path as early as possible.
• Support in development of PQQ, tenders, evaluation criteria, scope of work etc and evaluation of proposals for FEED and EPCI packages.
• Manage commercial, and contractual matters, in close collaboration with procurement and legal departments.
• Pro-active contracts management and claim negotiations including resolution of issues/disputes of Contracts.
• Strong negotiation and conflict management skills.
• Build, maintain and manage close relationships with internal stakeholders.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Extensive record keeping to lead on the assessment of contract variations in line with contractual provisions.
• Reviewing Supplier's contract submittals and arranging responses to same within contractual timescales.
• Ensure contract compliance throughout the duration of the contract, including monitoring deliverables, managing variations and claims and resolving disputes.
• Data analysis and reporting - collecting and collating data for forecasting and planning purposes plus record-keeping purposes.
• Management of and communication of contract status to key stakeholders including executive team members.
• Monitoring of contracted Scope of Works and reporting variances to same.
• Ability to work in a fast-paced environment, manage multiple priorities and meet deadlines.
• Ongoing tender administration and purchase requisition/purchase order governance.
• Support procurement activities on current frameworks to ensure immediate requirements are met in a timely manner.
• Prepare and manage procurement timelines and plans for the whole duration of project.

You'll also have:

• Knowledge of Marine Operations and Marine Survey.
• Robust understanding and proven experience of using FIDIC yellow and silver forms of contracts (essential) and LOGIC.
• Professional membership or working towards i.e. MRICS/RICS, or equivalent demonstrable professional or personal development.
• Developed commercial and financial acumen.
• Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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