Assistant Company Secretary

3 weeks ago

Dublin, Dublin City, Ireland Allied Irish Banks Full time

Are you a self-starter, energetic, ambitious and ready for a company secretarial role for a company with exciting growth plans?

This role would suit an ambitious candidate looking to grow their company secretarial career in a fast-paced and highly regulated environment. The role provides a wide range of experience, exposure to senior management and board level interaction. Reporting to the Goodbody Company Secretary, you will promote best practice in corporate governance in line with AIB Group and Goodbody policies, regulatory, statutory and market practices.

Key Responsibilities:
  • Support the Company Secretary in managing the delivery of efficient, effective and high-quality company secretarial services to the Board, Board sub-committees, subsidiary companies and the Executive Team.
  • Ensure that subsidiary entities and their Directors are aware of and compliant with applicable company law, corporate governance and other statutory and regulatory obligations, including compliance with AIB's internal governance and subsidiary management policies.
  • Minute take, ensuring content and contributions at meetings are captured and manage all action items.
  • Prepare top quality governance related papers in line with set guidelines for the Boards and Committees.
  • Liaising with relevant stakeholders to collate and distribute Board & Committee papers through Diligent.
  • Support the preparation and organisation of Board and Committee meetings.
  • Maintain the statutory registers (on Diligent Entities), minute books and other corporate records of Goodbody and its subsidiary companies.
  • Monitor and respond to general company secretarial queries from internal and external stakeholders including regulatory requests, internal and external auditors, AML queries etc.
  • Ensure that all regulatory and statutory filings are completed on a timely basis.
  • Assist the Company Secretary in ad-hoc corporate governance projects.
  • Support the onboarding and induction of Board members.
We're looking for someone who:
  • Has strong communication & stakeholder management skills with the confidence and ability to influence.
  • Has an ability to work efficiently under pressure, in a fast-paced environment and manage competing priorities with tight deadlines.
  • Has strong interpersonal communication skills.
  • Has an ability to work independently and on own initiative while being a strong collaborator.
  • Is proactive – can drive initiatives along.
You will need to show us that you have:
  • A relevant third-level or ICSA qualification.
  • Knowledge of Irish company law in general and particularly the Companies Act, 2014.
  • A minimum of 3 years' experience within the company secretarial field or in a similar position, ideally in a regulated financial services environment.

Goodbody is focused on helping our employees thrive, and we do this by bringing to life our Employee Value Proposition (EVP) 'Together we prosper'. Our firm's purpose is to create long-term prosperity, and we cannot execute on our purpose without the right talent at Goodbody. To make sure we attract and retain industry-leading, passionate and inspiring talent, we've built a vibrant culture based on inclusion, opportunities to grow and a commitment to 'do the right thing', one of our core values. We live this by offering:

  • Regular employee events through our universal inclusion programme fostering a sense of belonging and celebrating differences. And an 'always on' approach to social, financial, mental and physical wellbeing.
  • A benefits package that includes a generous pension scheme, educational sponsorship and health insurance, along with a hybrid working model to promote better work/life balance.
  • Opportunities to give back through sustainability initiatives, volunteering and on-site and online meetings with our charity partners.

Goodbody is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of our workforce. Reasonable accommodations are offered at every stage of our recruitment process.

Please read the Goodbody Recruitment Privacy Notice. By submitting your personal data to us, you acknowledge that you have read and understood this Privacy Notice and agree to the use of your personal data in line with this. We will only use the information that we collect about you lawfully in accordance with the Data Protection Acts, 1988 and 2003 and the EU General Data Protection Regulation (GDPR).

Appointment to this role is subject to the candidate's eligibility to work in Ireland. Where agency assistance is required, our Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Goodbody by recruitment agencies will not be accepted for this role.

Goodbody Stockbrokers UC, trading as Goodbody, is regulated by the Central Bank of Ireland. In the UK, Goodbody is also subject to regulation by the Financial Conduct Authority. Goodbody is a member of Euronext Dublin and the London Stock Exchange. Goodbody is a member of the group of companies headed by AIB Group plc.

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