Executive Assistant to Managing Director

3 weeks ago

Dublin, Dublin City, Ireland Weir & Sons Full time

About us

Weir & Sons pride themselves on being an iconic, renowned family run business, with fourth and fifth generation family members currently at the helm. The Weir & Sons of the 21st century is a business which combines the talents of vibrant staff with the tradition of quality and service of days gone past. We pride ourselves on maintaining a wide diversity of luxury goods, catering for all budgets and tastes, with designs of the highest quality from leading brands around the world.

The Role

Weir & Sons are currently looking for an experienced Executive Assistant to support the Board of Director and work closely with the Managing Director Chris Andrews. The ideal candidate will be a highly organised, confident and experienced individual with a passion for excellence and helping others to be effective.

Essential duties & responsibilities:

Administration:


• Maintains Managing Director's calendar:


• Comprehensive and proactive diary and email inbox management


• Sets priorities and plans, prioritizes and schedules appointments, meetings, and other engagements.


• Optimize time & meetings.


• Conserves time by reading, researching, and routing correspondence. Initiates routine and non-routine correspondence with minimal directions.


• General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, archiving etc.


• Researches, captures, and compiles data to prepare presentation materials, spreadsheets and customized reports.


• Reporting & Analysis

Communication & Partnerships


• Collaborate with other internal and external stakeholders on cross functional projects and deadlines.


• Other ad hoc projects that fit the needs of the business.


• Contribute to the excellent reputation of Weir & Sons through professional, friendly and respectful interactions internally and externally. Board of Directors:


• Organise travels, coordinate external events and travel & expenses for the Board of Directors


• Provide support in arranging on-site and off-site meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, minute taking etc.


• Prepare slide decks and assist as needed with presentations, events & seminars


• Supporting the Board of Directors as needs be


• Assist with any other ad-hoc projects and duties as appropriate.

Job skills, requirements & attributes:


• 5+ years experience as an EA


• Highly discreet and confidential


• Have considerable experience and success working directly with Senior Executives and key internal / external stakeholders in a fast paced, high volume, high standards global environment
• Be self-motivated, able to deal with ambiguity, change and demonstrate administrative team leadership skills to provide required support


• Have a demonstrated proficiency for collaboration, attention to details and strong organisational skills


• Advanced PC skills, including Word, Excel and PowerPoint


• Experience with organising Outlook Calendar/ email inbox management specifically on behalf of others Weir & Sons is an equal opportunity employer.

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