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Office and Operations Coordinator
4 weeks ago
INIS Environmental ltd part of RSK Group ltd is now hiring for an Office and Operations Coordinator to join the operations and administration team at INIS.
This is a key administrative and logistical support role responsible for ensuring the smooth day-to-day operation of the Ennis office. This includes managing office systems, coordinating accommodation and travel bookings, supporting health and safety compliance, overseeing fleet and equipment tracking, and providing direct support to senior leadership.
This is a full time permanent role located in Ennis with core working hours of 09:00am - 17:30am, Monday to Friday.
Key Responsibilities:
Office Coordination
- Coordinate day-to-day office activities to ensure smooth operations and compliance with company policies.
- Lead the onboarding process for new staff, with a focus on SHEQ documentation and induction.
- Coordinate and track accommodation bookings, ensuring they are arranged at least one week in advance.
- Respond to ad hoc office-related needs (e.g., printer issues, bin management, shredding services).
- Manage general office and facility-related matters.
- Oversee company fleet operations, including scheduling, mileage tracking, and maintenance.
- Provide direct administrative support to the Operations Manager, Managing Director, Finance Director, and other senior staff
- Support coordination of site access with clients and survey teams.
- Assist in staff scheduling and ensuring efficient calendar management across departments.
- Monitor and respond to the Health & Safety App and WhatsApp groups from 09:00 to 17:30.
- Review and log SHE (Safety, Health & Environmental) plans as received.
- Track and monitor incident reports and escalate where appropriate.
- Support in handling and resolving escalations in coordination with relevant team members.
- Track office supply levels and reorder when necessary.
- Monitor and manage distribution and tracking of company equipment, fuel cards, and mileage books.
- Place orders for office and operational equipment as required.
- Send weekly operational spending reports to management.
- Collect and submit invoices to the Finance Department monthly.
- Track and report on individual vehicle-related expenses.
- Monitor and report accommodation expenses and assist with client billing reconciliations.
- Carry out ad hoc duties or responsibilities that may arise and fall outside core tasks, as requested by the business and support finance with on other ad hoc duties.
- 2+ years of experience in office coordination or administrative support role. Experience working in an operations, Health and Safety or vehicle fleet tracking would be a benefit.
- Strong organisational and time-management skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and manage multiple priorities.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Experience handling confidential and sensitive information.
- Confidence in dealing with staff at all levels and with external stakeholders.
- £Commensurate with experience
- Regular ongoing training and development
- Access to RSK Benefits
About Us
Inis Environmental Consultants is a leading Irish ecology and renewable energy specialist company. We are based in Ennis, County Clare, Ireland, and offer a proficient and multidisciplinary approach to assisting private individuals, corporations, government bodies and blue-chip businesses with ecology assessments and survey techniques.
We are at the forefront of constraints identification and mitigation design for solar energy projects in Ireland. We primarily work in Ireland's renewable energy sector, which is expected to grow significantly over the decade. Our acquisition by RSK supports its commitment to the United Nations Sustainable Development Goals, specifically with ensuring access to affordable, reliable, sustainable and modern energy for all.
Inis is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.
At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.
Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.
If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?
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