Procurement Admin Support

7 days ago

Dublin, Dublin City, Ireland Irish Life Group Services Limited Full time
  • Hybrid role based in our City Centre offices

What we offer
We have embraced a hybrid working model for most of our positions, which means that you can enjoy a balanced approach of working from home for part of the week and working from the office for the remainder of the week.

We offer a comprehensive benefits package including competitive salaries and bonuses, robust Learning and Development support, excellent Defined Contribution pension and comprehensive Wellbeing initiatives and support to name but a few.

This role will be responsible for creating relationships with stakeholders across the European businesses to understand business priorities and connect procurement with business goals. A key aspect of this role is to ensure that the organisation complies with Third Party regulations including the risk assessment and ongoing monitoring.

Working with stakeholders across the organisation to ensure supplier due diligence is undertaken and status can be reported effectively. This will require working with SMEs, business stakeholders, procurement team and third party suppliers.

The successful candidate will be required to work closely with the Procurement team members and local business contract owners and key stakeholders within the wider Group and Affiliates. This is a great opportunity for the right candidate to gain experience in a busy environment working with a wide section of people and internal / external stakeholders.

What you will help us to achieve
  1. Meet with business contract owners to validate risk control assessments, issues due diligence requests, record internal due diligence responses as required and upload same to Ariba Contracts Management System.
  2. Update Ariba contracts management system with supplier, contract owner and subject matter expert responses and perform relevant control tests.
  3. Track progress of workload completed and outstanding.
  4. Regular meetings with internal / external subject matter experts, business contract owners, internal stakeholders, project managers to ensure supplier responses are updated and system reporting is accurate and work with all stakeholders to provide status updates to the European Head of Procurement.
  5. Regular meetings with subject matter experts to ensure reviews are being completed and recorded on Ariba in a timely manner and provide any assistance required where issue arise and follow up on all outstanding matters that arise.
  6. General Procurement tasks as they relate to the Ariba Contracts Management System, Hellios system and MIS Reporting.
  7. Updating Ariba with control effectiveness for all internal Procurement Risk tasks.
  8. Responsibility for recording / updating quarterly risk indicators for global team.
  9. Responsibility for updating intra group risk control assessments on Ariba, and processing due diligence requirements on relevant intragroup arrangements.
  10. Responsibility for report generation from Ariba Contracts System, Supplier Management module and Power BI extracts.
  11. Ensures the Supplier Lifecycle is followed as per Supplier Risk Policy.
What you will need to be successful in the role
  1. Relevant Third Level Qualifications – IIPMM Exams or similar business qualifications.
  2. Significant experience in similar role for Procurement & Contracts function.
  3. Significant experience in working with cross functional teams.
  4. Significant exposure in dealing with internal business contract owners internal and external teams and external professionals.
  5. Proven ability to work on own initiative and part of a team as required.
  6. Ability to manage competing priorities effectively and fairly.

Problem Solving & Decision Making

Risk and Control

Team Working & Cross Functional Collaboration

Building and Maintaining Relationships

About us

Canada Life Group is the top-level European holding company for Great-West Lifeco's European insurance, reinsurance, and asset management companies, with business operations in the UK, Ireland, Germany, and the Isle of Man.

European Technology sits within Canada Life Group and encompasses the technology community across all European entities - Irish Life Group, Canada Life UK, Canada Life Europe, as well as Central Technology Services - Europe. European Technology supports the business strategy and collaboration of technology across all European divisions. There are multiple IT units within European Technology, each with its own individual set of technology platforms.

European Technology has evolved significantly and is now focused on bringing market-leading speed, agility, cost efficiency, and risk mitigation to enable the delivery of strategies across the European businesses. To meet these challenges, a new strategy has been established, driving forward our commitment to innovation and excellence.

The company reserves the right to draw up a shortlist as part of the selection process. Where Agency assistance is required the Canada Life Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to Canada Life by Recruitment Agencies will not be accepted for this role.

Canada Life Group Services is proud to be an Equal Opportunities employer. We have created an environment of inclusion and growth to help people achieve their potential, to ensure they can bring their whole selves to work and to feel valued. We celebrate diversity of thought and perspective and want all of our employees to feel valued, respected and supported.

We have built a culture that promotes equality and inclusion for all of our current and future employees and strive to ensure that our behaviours, processes and practices are aligned to this culture.

If you require any accommodations during the recruitment process please contact lifecareers@irishlife.ie and we will be delighted to ensure you are fully supported to be your best.

CLGS supports Equal Opportunity and is regulated by the Central Bank of Ireland.

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