Health & Safety Manager

Overview

Health & Safety Manager
Location: Multi-site Dublin North

Sector: Facilities Management

Job Reference: 13607

Hours - full time

A leading integrated facilities management provider across the Republic and Northern Ireland. Their core offerings include:

• Cleaning & Hygiene Services
• Security Services
• Workplace & Front‑of‑House Services

What you'll do

As Health & Safety Manager, you will be responsible for implementing and maintaining high standards of health, safety, and environmental compliance across all company and client sites. This includes locations operating in cleaning, facilities management, and regulated environments such as data centres and cleanrooms.

Your role will encompass operational risk management, proactive incident prevention, audit preparation and readiness, and the continuous enhancement of the Company's ISO-certified systems and commitments.

You will manage a small team (currently one direct report) and work collaboratively with area managers, site managers, clients and other departments to drive a positive health and safety culture.

This is a hands-on management role that blends daily compliance management with longer-term strategic development of health and safety systems and culture.

Key Responsibilities
Health & Safety Compliance

• Lead the development, implementation, and review of health & safety policies across all operational companies and client sites.
• Maintain compliance with Irish health and safety legislation, including the Safety, Health and Welfare at Work Act and ISO 45001.
• Ensure availability and control of all documentation including:
• RAMS (Risk Assessments & Method Statements)
• SSOW (Safe Systems of Work)
• SDS (Safety Data Sheets)
• Site safety files and registers
• Carry out and oversee ergonomic workstation assessments for office employees, ensuring safe working environments.
• Conduct and document maternity risk assessments in line with legislative requirements and Company policy.
• Monitor updates in legislation, industry standards, and best practices, and adapt internal policies as needed.

Incident Management & Risk Control

• Investigate and report all accidents, incidents, and near misses in a timely and thorough manner.
• Liaise with insurers on claims, ensuring root cause analysis and corrective actions are documented and implemented.
• Address breakdown assistance and driver-reported vehicle issues.
• Maintain the Company's risk register and ensure all risk assessments and control measures are up to date.

Training & Compliance Monitoring

• Work closely with the Learning & Development (L&D) team to plan and monitor mandatory training such as:
• Safe Pass, Manual Handling, Infection Control (where applicable or otherwise required)
• Ensure all staff, including agency and contractors, hold current and role-appropriate certifications (e.g., cleanroom, GMP, data centre).
• Support delivery of toolbox talks, site briefings, refresher training, and safety awareness campaigns.
• Promote a culture of continuous learning, compliance, and safety engagement at all levels.

Fleet Safety & Driving Compliance

• Monitor driver compliance across the fleet in collaboration with Operations/Transport.
• Review and act on data from:
• Dash cams
• Speeding reports/apps
• Vehicle condition audits
• Ensure alignment of fleet safety practices with internal vehicle policies and legal requirements.

Environmental, Social & Governance (ESG)

• Support the Company's environmental goals by ensuring compliance with waste, recycling, and chemical handling policies.
• Contribute to ESG reporting, and support initiatives such as emissions reduction, sustainable procurement, and energy efficiency.
• Liaise with facilities and sustainability leads to ensure environmental compliance is aligned with business strategy.

ISO, Certification & Qualification Compliance

• Ensure that the Company maintains certification to relevant ISO standards, including ISO 45001 (Occupational Health & Safety) and ISO 14001 (Environmental Management), by leading internal audits, coordinating external assessments, and implementing any required corrective actions.

Strategic Compliance Development

• As part of driving continuous improvement in health, safety, and environmental performance, the Health & Safety Manager will also:
• Standardise health and safety reporting formats across all sites, supporting audit readiness and consistent documentation for internal and external reviews.

Qualifications & Experience

Required

• 5+ years' experience in a health & safety leadership role across multiple sites
• Proven success managing H&S in cleaning, facilities, or technical/regulated sectors
• Solid understanding of Irish H&S legislation and ISO 45001/14001 frameworks
• Experience handling incidents, risk mitigation, and insurance claims
• Strong organisational, reporting, and stakeholder engagement skills

Desirable

• Familiarity with environments subject to HIQA, GMP, cleanroom, or data centre standards
• Environmental compliance or ESG reporting exposure
• NEBOSH Certificate or equivalent
• Manual Handling and Safe Pass instructor (or oversight experience)

Key Competencies

• Strong operational risk awareness and decision-making
• Audit preparation and quality assurance
• Supplier and stakeholder management
• High attention to detail in documentation and reporting
• Effective communication and team collaboration
• Proactive leadership and continuous improvement mind-set

Job Type: Permanent

Pay: Competitive circa €70k plus car

Note: Only applicants with existing legal rights to work in Ireland can be considered.

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