Payroll Operations Manager

4 days ago

Dublin, Dublin City, Ireland Okta, Inc. Full time

Get to know Okta

Okta is The World's Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team We're building a world where Identity belongs to you.

Okta is seeking a top tier candidate for an International Payroll Operations Manager. We are seeking a self-motivated, system savvy, team player with experience working in a fast-paced environment. This position will manage all aspects of international payroll processing operations, overseeing a team of approximately (5) direct reports and growing. This position will report to the EMEA Senior Payroll Manager.

Please note this is a hybrid role with a 3-day in-office requirement in Dublin.

What you'll be doing

  • Responsible for end-to-end payroll processing and reporting for the assigned international countries with approximately 850 employees and growing – currently Belgium, Czech Republic, France, Germany, Ireland, Israel, Italy, Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, and United Kingdom.
  • Process commission/bonus/retro and special payments.
  • Prepare and process equity transactions, including ESPP contributions.
  • Responsible for ensuring accuracy of high-volume payroll data entry.
  • Process employment changes in relation to payroll, liaising with HR and Benefits business partners to ensure that all employees are paid in line with their employment contract.
  • Research and resolve any data issues, missing information, and facilitate communication between HR and the employee.
  • Liaise with external payroll providers to identify and resolve discrepancies prior to final submission for HR and Finance sign-off.
  • Prepare month-end reconciliations for all payroll and equity transactions including compilation of journals.
  • Manage UK Company Pension scheme in line with auto enrollment legislative requirements.
  • Assist with Year End reporting for all international countries.
  • Respond quickly and accurately, with professionally composed emails, to internal employee payroll and compensation inquiries via payroll ServiceNow tickets.
  • Payroll vendor management for assigned countries.
  • Perform audits of payroll detail for accuracy to ensure compliance with regulatory agencies and internal policy and procedures.
  • Organize, secure, and maintain all files and records in accordance with policies and procedures, archive and retain employee payroll records and files as required by law.
  • Assist in ad hoc projects when required.

What you'll bring to the role

  • 5+ years' experience of preparing, coordinating, and overseeing multiple payrolls in the EMEA region.
  • 1+ years' experience in people management, including performance and mentorship.
  • General knowledge of regional tax & labor employment laws related to withholding and pay calculations. Ensures that payroll operations & policies are carried out efficiently, accurately, and in compliance with all relevant laws and regulations.
  • Ability to develop, implement, and continuously improve and standardize global payroll processes, policies, and systems to ensure efficiency and compliance through data analysis, reporting, budget, cost control, and vendor management.
  • General knowledge of payroll accounting practices and principles.
  • Experience of preparing and processing equity transactions, including ESPP is a plus.
  • Experience using ADP Celergo and Workday HCM, Timekeeping & Time-Off modules a plus.
  • Strong systems knowledge, including the ability to quickly learn new systems.
  • Excellent Excel, PowerPoint, strong communication, and analytical skills.
  • High attention to detail and accuracy.
  • Professional and energetic self-starter who uses initiative and is able to juggle multiple priorities.
  • Payroll certification preferred.

Okta's Top 5 Core Leadership Competencies are part of the deeply ingrained principles that guide all of our company's actions. They also align strongly to our cultural cornerstones, our Okta values: love our customers, empower our people, never stop innovating, act with integrity, and maintain transparency. It's our expectation that our managers and leaders embody these core competencies:

  • Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
  • Demonstrates Self-Awareness (EQ): Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
  • Develops Talent: Developing people to meet both their career goals and the organization's goals.
  • Drives Results: Consistently achieving results, even under tough circumstances.
  • Strategic Mindset: Seeing ahead to future possibilities and translating them into breakthrough strategies.

What you can look forward to as a Full-Time Okta employee

  • Amazing Benefits
  • Making Social Impact
  • Fostering Diversity, Equity, Inclusion, and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology, and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran.

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