Events Administrator

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About HLTH:
HLTH Inc. is a full-fledged community delivering unique value to healthcare industry participants through a mix of unparalleled events (including HLTH USA, HLTH Europe and ViVE), inspirational content, and impact-driven initiatives (HLTH Foundation). Our mission is to empower individuals within the healthcare ecosystem to solve complex challenges, foster innovation, and catalyze change for good and for all. HLTH was founded in 2015 by serial entrepreneur and investor Jonathan Weiner, and acquired by Hyve Group, a global events company that connects industry professionals through in-person and online events, in 2024.

About the Role:
We are seeking a highly organized and motivated Events (virtual and in-person) Administrator to support the planning, coordination, and execution of high-impact events. This entry-level role is ideal for candidates with 1 year of experience in event planning, administration, or project management. This position involves managing event communications, liaising with client-side teams, performing administrative duties, and ensuring smooth event operations. The ideal candidate will possess strong project management skills, thrive in collaborative environments, and excel at handling multiple tasks simultaneously. This role will report to the Events Manager.

Key Responsibilities:

• Develop and execute attendee recruitment strategies
• Manage event communications, including drafting and sending emails to attendees, speakers, and stakeholders
• Act as the main point of contact to answer questions and provide support throughout the event planning and execution phases
• Coordinate with relevant client-side teams to align event logistics, objectives, and deliverables
• Record and maintain event data, including attendance records and feedback
• Assist in event planning by creating timelines, task lists, and checklists
• Manage event-related documentation and ensure proper filing
• Create event materials, such as brochures, invitations, and promotional content
• Collaborate with graphic designers or independently design simple collateral
• Handle venue bookings and coordinate with service providers
• Manage inventory for event materials and ensure timely procurement
• Oversee printing and distribution of event materials
• Ensure all logistical aspects of the event run smoothly
• Maintain a calm and professional demeanor under pressure to address last-minute changes or challenges
• Support the development of comprehensive project plans to manage event timelines and deliverables
• Monitor and track project progress, ensuring milestones are met
• Collaborate with internal and external stakeholders to ensure effective resource allocation

Requirements:

• 1 year of experience in event planning, administration, or project management
• Exceptional organizational skills and attention to detail
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Collaborative mindset with the ability to work cross-functionally
• Creative problem-solving skills and adaptability to handle unexpected challenges

Preferred Qualifications:

• Familiarity with design tools such as Canva, Adobe Creative Suite, or equivalent
• Experience working in teams, and with clients and managing external stakeholders of any kind.

Work Environment:

• Remote, preferably based in the UK or Ireland.
• Flexibility to work evenings and weekends when required for events.

Benefits: On top of an amazing culture, we have a benefits package that includes:

• Competitive salary package
• Private Health Insurance & Pension Scheme with company contribution
• Employee assistance program
• Remote working flexibility
• Generous annual leave
• Monthly team offsite events
• International travel opportunities
• Excellent opportunities to grow your career while we grow as a company
• Enthusiastic and highly driven team environment

Join the movement at HLTH, where we're more than a company - we're a catalyst for change in healthcare. Be a part of a team that's not just following the healthcare narrative but writing it. Together, let's shape a healthier, more connected future.

• Entry level

• Full-time

• Administrative
• Industries: IT Services and IT Consulting