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Trainee PA

4 weeks ago

Dublin, Dublin City, Ireland Taylor Wessing UK Full time

Taylor Wessing

Taylor Wessing is a global law firm that serves the world's most innovative people and businesses. Deeply embedded within our sectors, we work closely together with our clients to crack complex problems, enabling ideas and aspirations to thrive. Together we challenge expectation and create extraordinary results. By shaping the conversation in our sectors, we enable our clients to unlock growth, protect innovation and accelerate ambition.

With 1200+ lawyers, 300+ partners, 28 offices and 17 jurisdictions we are looking to expand our Legal Support (Ireland) team, with the addition of a Trainee PA.

The opportunity for you

The Trainee PA role provides essential support across various functions including Client/Matter Administration, Document Administration, Diary Management, Business Development, and Finance Support. The successful candidate will demonstrate effective communication skills, strong organisational abilities, and a collaborative approach.

Key responsibilities

Client/Matter Administration:

  1. Maintain accurate client contact details.
  2. Record billing instructions meticulously.
Document Administration:
  1. Assist with the creation and amendments of documents under guidance.
  2. Handle filing and archiving tasks efficiently.
  3. Proofread amendments by document specialists focusing on basic format and grammar.
Diary Management:
  1. Proactively support diary management including conflict resolution and forward planning.
Business Development:
  1. Track Business Development (BD) activities ensuring they are recorded on OnePlace.
  2. Provide support during events.
Finance Support:
  1. Complete expense forms ensuring accuracy against budget codes.
  2. Manage billing processes including pre-bill and final bill preparation.
  3. Process disbursements efficiently.
  4. Prepare internal transfer forms for client money transfers.
  5. Set up DocuSign for electronic signatures where required.
General Fee Earner Assistance:
  1. Provide comprehensive support to fee earners in various administrative tasks as needed.
Knowledge, Skills And Experience
  1. Prior experience in an administrative or support role is desirable but not essential.
  2. Familiarity with Microsoft Office applications (Word/PowerPoint/Excel) is beneficial.
Competencies:
  1. Strong organisational skills with attention to detail.
  2. Excellent communication skills both written and oral.
  3. Ability to work independently while managing time effectively under pressure.
  4. Reliable with a strong sense of responsibility towards assigned tasks.
  5. Proactive approach towards identifying issues/problems before they arise.
Benefits

Here are a select few benefits that Taylor Wessing offers:

  1. Holiday (Our basic annual holiday entitlement starts at 25 days, with a further discretionary day of paid leave in December. You may also purchase up to five extra days each year (pro rata).
  2. Enhanced Maternity and Paternity leave (After one-year service, you are entitled to up to 26 weeks leave full pay if you or your partner give birth or adopt a child).
Along with these, there are many more benefits we offer, with the addition of a comprehensive flexible benefits package available.

Our culture

Nurturing a diverse, inclusive culture allows all of our talent to flourish, sparks creativity and powers innovation. We continue to build a team that exemplifies inclusivity and reflects the firm's core values: creative, excellence, integrity, responsible, respect and team. We value and celebrate the differences in who we are, what we have experienced and how we think, so all candidates will be treated fairly regardless of age, caring responsibilities, disability, gender identity, marital status, neurodiversity, pregnancy, race, religion or belief, sex, sexual orientation and socio-economic background.

The way we work

At Taylor Wessing, we never settle for average. We're creative thinkers, problem solvers and continuous learners who excel at what we do and believe our best work is still ahead of us. We are a firm that's large enough for you to achieve your ambitions, but connected enough to be a true community.

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