Human Capital Office and Personal Administrator

3 weeks ago

Dublin, Dublin City, Ireland Aon Hewitt Full time

Human Capital Office and Personal Administrator

Are you looking for an opportunity to join a newly formed team in Aon's dynamic and fast-growing Human Capital business? If so, this might be the role for you

This is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George's Quay).

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

The Human Capital Office and Personal Administrator will cover an important role in supporting our Human Capital Executive Committee members in running the Human Capital business in Ireland. This includes organising client logistics, meeting room coordination, diary management, and supporting on Dublin-based event management for the 11 Human Capital ExCo members.

Day to day duties will include:

  1. Proactive diary management. Work with other meeting organisers to handle clashes, plan travel and preparation time, and anticipate travel requirements. Ensure meetings are prioritised in relation to their importance and priority, to make effective use of time.
  2. Submit and handle expenses and Amex logs accurately and within the firm's guidelines. Often this means anticipating expenses based on bookings made, knowledge of diary etc.
  3. Plan and organise travel arrangements, including trains, flights, hotels, and itineraries.
  4. Act as key contact in the ExCo members' absence including appropriate and timely decision making.
  5. Organise internal and external Dublin-based meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required. Maintain list of preferred restaurants. Confirm meetings with clients in good time.
  6. Handle compliance tasks including CPD completion, annual declarations, gift & entertainment registers.
  7. Any ad hoc duties, requests and initiatives to ensure those supported and their teams can work efficiently, including problem solving re technology.

Skills and experience that will lead to success

The ideal Human Capital Office and Personal Administrator should have:

  1. Consistent track record in a similar role within a professional service environment, supporting a senior executive.
  2. Business Administration educational background, or similar, and possessing excellent commercial acumen and the ability to gain an understanding of multi-disciplinary teams.
  3. Advanced PC skills including Outlook, Word, Excel, SharePoint and PowerPoint are needed, including support on editing materials and collateral for presentations.
  4. High professional standards and ability to understand level of professionalism.
  5. Ability to multitask and prioritise workload, in a fast-paced environment, using time management and strong organisation, being able to get things done accurately, quickly and efficiently.
  6. Experience in the coordination of international travel arrangements, virtual meeting attendances and diary management.
  7. Excellent interpersonal skills with a high focus on collaboration.
  8. Strong communications skills, both verbal and written (English).
  9. Self-starter, problem solver, proactive and able to work on own initiative.
  10. Energetic, enthusiastic and have a can-do attitude.
  11. Flexible within the role and willing to take on such additional appropriate duties as requested from time to time.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

#J-18808-Ljbffr

  • Human Capital Office and Personal Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland Aon Hewitt Full time

    Human Capital Office and Personal AdministratorAre you looking for an opportunity to join a newly formed team in Aon's dynamic and fast-growing Human Capital business? If so, this might be the role for youThis is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George's Quay).Aon is in...

  • Human Capital Office and Personal Administrator

    6 days ago

    Dublin, Dublin City, Ireland AON Full time

    Human Capital Office and Personal Administrator Are you looking for an opportunity to join a newly formed team in Aon's dynamic and fast-growing Human Capital business? If so, this might be the role for you This is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George's Quay). Aon is in...

  • Human Capital Office and Personal Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Aon Hewitt Full time

    Human Capital Office and Personal AdministratorAre you looking for an opportunity to join a newly formed team in Aon's dynamic and fast-growing Human Capital business? If so, this might be the role for youThis is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George's Quay).Aon is in...

  • IT Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    IT Administrator 99805 Desired skills: IT Administrator, Windows, Dublin, Hybrid, networking, Microsoft IT Administrator Dublin, Ireland Salary: 40-75K Permanent, full-time We are currently looking for an IT Administrator for our client based in Dublin. Ideally the candidate will have similar experience and be comfortable with cloud...

  • Azure Systems Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Azure Systems Administrator 100249 Desired skills: Azure, Systems Administrator, Active Directory, Dublin Hybrid We are seeking to hire an Azure Systems Administrator on behalf of our client, an IT Consultancy that provides services to some of the largest fintech and automotive companies worldwide. Duties: Design, deploy and manage Azure...

  • IT System Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    IT System Administrator 100262 Desired skills: IT System Administrator, System Admin, Infrastructure, Networking, Dublin IT System Administrator Dublin, Ireland Salary: 50K+ Permanent, Full-time Responsibilities: - Hardware installation and configuration - Networking - Monitoring - Documentation - Desktop support Skills/...

  • IT System Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    IT System Administrator 96508 Desired skills: IT Systes Administrator, Networking, Sys Admin, Infrastructure, Ireland, Permanent We are currently looking for a Systems Administrator for our client in the Tech space. Ideally, the candidate will be comfortable with the maintenance of the infrastructure, networking, and servers. ...

  • System Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    System Administrator 100876 Desired skills: VMWare, RedHat Linux, Troubleshooting, Infrastructure My client are hiring for a Mid-Level System Administrator to join their team in South Dublin. This is a hybrid role and the successful candidate will be required to work onsite 1 day per week. Key Requirements: 2-3 years' experience as a System...

  • Human Resources Generalist

    4 days ago

    Dublin, Dublin City, Ireland Artemis Human Capital Full time

    HR Generalist Artemis Human Capital is delighted to be partnering with an Irish-owned, exponentially growing and market leading organisation specialising in design, manufacturing and distribution across the world in the recruitment of the newly created role of HR Generalist. This is a fantastic opportunity for a HR Professional to provide HR support across...

  • System Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    System Administrator 100191 Desired skills: VMWare, Windows Servers, Troubleshooting, PowerShell, Infrastructure Requirements: Strong technical knowledge across Windows servers & VMWare technologies Strong troubleshooting skills PowerShell scripting Experienced across Windows and Microsoft tech stack If this role is of any interest...

  • Network / Systems Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Network / Systems Administrator 99351 Desired skills: Project Engineer, Network Administrator, System Administrator, Windows, Field-Based, Tipperary Tipperary, Ireland We are currently looking for a Network/ Systems Administrator for our client based in Tipperary. This role would require leadership and an understanding of Project Management....

  • MySQL Database Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    MySQL Database Administrator (DBA) 98316 Desired skills: DBA, Database Administrator, MySQL, SQL, Dublin, Hybrid MySQL Database Administrator (DBA) €75,000 - €85,000 p/a Dublin Hybrid Reperio have partnered with a Global Payments company. They are looking for a skilled MySQL Database Administrator to join their team. As a...

  • NetSuite Administrator

    5 days ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Desired skills:NetSuite, Manufacturing, Accounting, DeposcoOur client is currently seeking a NetSuite Administrator to join them on a remote basis (USA).Responsibilities:Manage and maintain the NetSuite ERP system, specializing in Deposco WMS integrationCustomize and configure NetSuite modules to align with business requirementsCollaborate with...

  • Human Resources Officer

    2 weeks ago

    Dublin, Dublin City, Ireland St. James Hospital Full time

    Role Title:Grade IV, HR Officer, Medical HR Purpose of the Role: The post holder will be assigned to the Medical HR and participate in and take responsibility for delivery of the full suite of Human Resource and administrative functions within the Unit Department/Directorate:Medical Workforce Unit, HR Directorate Key Reports:Medical Workforce Business Team...

  • Senior IT Support Engineer

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Senior IT Support Engineer 101627 Desired skills: L2, L3, O365, Azure, Senior Our client is seeking an experienced Senior IT Support Engineer to join their team in Dublin on a contract basis. The ideal candidate will have a minimum of 6 years of experience in IT support, with a strong background in Windows technologies, server management, and...

  • Desktop Support Engineer

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Desktop Support Engineer 98561 Desired skills: Service Now, L1, L2, Windows, O365, Desktop Desktop Support Engineer Contract | €150/day+ | Dublin Our client eagerly seeks an experienced Desktop Support Technician on a contract basis, valuing both technical prowess and strong communication skills to maintain seamless ICT operations. Key...

  • IT Support Engineer

    2 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    IT Support Engineer 101680 Desired skills: Azure, Office 365, L2, Windows, Dublin IT Support Engineer Contract | €250/day | Dublin Our client is seeking an experienced IT Support Engineer to join their team in Dublin. This contract position requires a minimum of 6 years of experience in IT support, focusing on Windows environments and...

  • Human Resources Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland HR Search and Selection Full time

    HR Administrator/Associate – Charity & Non-Profit SectorLocation: Dublin City Centre (Hybrid model)Work Model: Full TimeAbout the Role:We are seeking an experienced HR Administrator/Associate to join a well-established charity organisation in Dublin. This role is ideal for someone passionate about the sector, with a strong background in HR administration...

  • Database Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    Desired skills:DBA, Galway, NoSQL, GCP, Backup, TroubleshootingRequirements:Strong knowledge of NoSQL database concepts and architectureStrong experience across the Google Cloud PlatformProficient in database performance tuning, troubleshooting, and optimisationFamiliar with database backup and recovery proceduresImportant Notes:Applicants must be eligible...

  • Sr. ServiceNow Developer

    5 days ago

    Dublin, Dublin City, Ireland Reperio Human Capital Full time

    HybridPosition Overview:Our client is looking for a talented and motivated Senior ServiceNow Developer to join their team in MI. This is a hybrid position, offering the perfect balance of remote and in-office work. If you have a strong background in ITSM, ITOM, HRSD, and CMDB, and are passionate about mentoring and leading junior developers, then consider...