Executive Personal Assistant

2 weeks ago

Naas, Co Kildare, Ireland Camphill Communities of Ireland Full time
Executive Personal Assistant to CEO

Purpose of Post
The purpose of this post is to effectively support the work of the Chief Executive Officer in all matters pertaining to Camphill Communities of Ireland.

Key Responsibilities
  1. Support effective management of the interface with the Chief Executive Officer and the local managers (PiC's) in the Camphill Communities to facilitate good communication and understanding of the respective Communities.
  2. Maintain department schedule by managing calendars for department personnel, arranging meetings, conferences, teleconferences, and travel.
  3. Support the management of the interface between the National Governance Office and the Senior management team, providing a high level of administrative support as required.
  4. Facilitate, monitor, and interrogate KPI's across Communities.
  5. Support the administrative function of, and actively participate in Senior Management Team meetings.
  6. Help establish and maintain links between Camphill Communities of Ireland and relevant stakeholders to support service delivery.
  7. Support the completion of required documentation in relation to Service Level Arrangements with HSE as needed.
  8. Support the Head of Services in their lead role across the service area and nationally, including delivering strategic objectives as required.
  9. Promote and participate in the implementation of any change management programme as appropriate.
  10. Ensure contact lists (mailing and phone) and databases and filing systems are kept up to date.
  11. Manage capital and minor projects and maintenance/facilities contracts of National Office premises in consultation with the CEO.
  12. Provide support in relation to ICT, Procurement, and Capital Developments as required.
  13. Undertake projects as delegated by the CEO.
  14. Provide support to the Chair and secretariat support in relation to CRA/CRO submission, Board Papers, and Board Meetings as required.
  15. Act as liaison and minute taker for the Camphill Family Advisory Forum.
  16. Event management as required.
  17. Establish and maintain records of attendance, statistical information, annual returns, and any other information as requested.
  18. Search for relevant information and provide support/documentation in relation to WRC cases, PIAB cases, etc.
IT Skill Set Competencies
  1. Advanced-level skills in Word for Windows and Microsoft PowerPoint.
  2. Intermediate level knowledge of Microsoft Excel and SharePoint.
  3. Excellent keyboard/typing skills.
  4. Proficient in Microsoft Office: PowerPoint, Word, Excel, SharePoint.
  5. Database Management.
  6. Presentation Preparation.
  7. Reports.
  8. Word Processing.
Qualifications, Knowledge & Experience
  1. Business/Administration diploma or equivalent, including Business English, mathematical literacy, computer graphics, business accounting, corporate communications, and human resources management.
  2. Minimum 2 years' experience working in a similar post.
  3. Strong accuracy and attention to detail; good organisational and analytical skills; good working knowledge of Microsoft Word, Excel, SharePoint, OneDrive, and other Office software.
  4. Excellent interpersonal skills - approachability, friendly manner, active listener. Respectful of confidentiality.
  5. Be a positive, organized individual who is reliable and self-motivated.
  6. Demonstrate a flexible and adaptable approach to meeting the objectives of the job and respond to changing needs.
Details of the Role

Salary Scale: €47,819 - €57,272 Per annum (based on a 40 hour week)
Location: National Office, Dunshane Camphill Community, Naas, Co Kildare W91 XV5T. Hybrid
Contract: Fixed term 2 years - 40 hours per week - Monday to Friday 9am - 5.30pm
Closing date: Friday 4th April 2025

Candidates shortlisted will be called for immediate interviews.

Please note all posts are subject to Garda Vetting, relevant Police check for any country of residence of over 6 months from age of 18, and reference checking.

Camphill is an equal opportunities employer.

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