Accounts Payable Officer

2 weeks ago

Kilkenny, Kilkenny, Ireland SOS Kilkenny CLG Full time
Job Title: The Accounts Payable Officer will support the Finance team with day-to-day financial activities.

Contract / Hours: Permanent 35 hours per week

Reporting To: Finance Manager

Minimum Requirements:
Suitable candidates will ideally have 3 years+ accounts payable experience.

The successful candidate will report to the Finance Manager and be responsible for the following duties within the accounts team:

  1. Day to day processing of all Accounts Payable information to include processing invoices accurately and efficiently, matching them with purchase orders and receipts and verifying approvals using our accounts payable automation tool.
  2. Ensuring correct policy and authorisations have been adhered to for all purchase orders.
  3. Point of contact for supplier queries and collaborate with cross-functional teams to resolve invoice discrepancies and address queries in a timely manner.
  4. Manage all supplier invoices and payments, arranging and co-ordinating timely payments once goods/services have been approved and received.
  5. Supporting the online payment process.
  6. Monthly supplier statement reconciliations.
  7. Assist the accountant with accrual and Prepayment Journals ensuring all accounts payable transactions are accurately recorded.
  8. Coordinate with auditors during external audits, ensuring accurate documentation and compliance.
  9. Responsible for training, supervising and ongoing development of accounts payable assistant.
Other Duties:
  1. Performing back-up functions for positions in the accounts department.
  2. Coordinating and/or working on special projects as assigned by Finance Manager.
  3. Development and adaptation of role in accordance with needs of the organisation.
  4. Highly professional and motivated individual committed to providing excellent service to all Stakeholders within the Organisation. Professional approach ensuring standards are maintained.
Education & Training:
  1. QQI Level 5 in Business Administration, Booking Keeping, Finance or similar qualification
Experience:
  1. Minimum of 3 years plus experience in an accounts payable role.
  2. Working knowledge of Sage or equivalent accounting package would be an advantage.
Knowledge, Skills & Competencies:
  1. Proficient in MS Office including Excel and Word.
  2. Ability to work as part of a team and take direction accurately.
  3. Analytical thinker and problem solver.
  4. Have excellent attention to detail and adherence to standards of quality.
  5. Excellent organizational skills and a high level of accuracy.
  6. Have excellent communications skills both verbally and in written format.
  7. Trustworthy and discreet when dealing with confidential information.
  8. Ability to work under pressure and deliver to tight timeframes.
  9. Professional approach to both colleagues and clients, ensuring standards are maintained.
  10. Flexibility, as from time to time additional duties/hours may be required.

SOS Kilkenny are an equal opportunities employer.

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