Safety and Compliance Manager

3 weeks ago

Dublin, Dublin City, Ireland Dublin Aerospace Full time
Job Purpose

The SCM is responsible for ensuring that: An independent Compliance Monitoring System is established to monitor compliance with EASA, IAA and other applicable national authority requirements and that the Accountable Manager is kept informed of airworthiness/ Compliance standards across the organisation. The SCM Manager is the unique focal point of contact for the organisation on all safety related matters pertaining to the relevant EASA/UKCAA regulations. He/she is responsible for the development, administration and maintenance of Dublin Aerospace Safety Management System.

Key Responsibilities
  1. Implementation of a Compliance Monitoring Audit programme as a means of monitoring maintenance procedures within the organisation.
  2. The Compliance Monitoring System is monitored for compliance with EASA Part 145.
  3. Reports are made to the Accountable Manager as to the effectiveness and current status of the Compliance Monitoring System to ensure that the Accountable Manager is kept up to date on Compliance matters.
  4. When required the SCM will assess sub-contractors for extension of the organisations' Management System. They must within the organisation provide the necessary expertise to carry out this function. Both the assessment and the provision of the expertise must be to the satisfaction of the IAA, the UK CAA and other applicable national authority requirements.
  5. The assessment of suppliers/vendors (including specialist services) used by the organisation in the performance of maintenance is carried out.
  6. Processing additions to scope of Approval are carried out in accordance with EASA, UKCAA and other authority requirements.
  7. Reporting of un-airworthy conditions to the relevant authorities.
  8. Issue of Part 145 authorisations to certifying staff and maintain control of records of Certifying Staff and B1 and B2 support staff records.
  9. Liaison with the IAA/ UKCAA on all airworthiness/regulatory matters.
  10. Implementation of the Compliance Monitoring Feedback system as required by 145.A.200 (a) (6).
  11. Be prepared to undertake other duties as may be reasonably assigned by the Company from time to time.
  12. The creation and modification of the Compliance Monitoring Programme, ensuring it meets regulatory and Company requirements and industry best practice and that it is continually reviewed and improved.
  13. The day to day management and performance of the Compliance Monitoring Programme.
  14. The creation and modification of the Audit Schedule, covering all applicable requirements.
  15. Ensuring the dissemination of compliance issues and results to personnel (management and non-management).
  16. The management of the Safety and Compliance team and any external auditors to ensure that audits are planned, scheduled and undertaken in a timely manner.
  17. Ensuring all findings raised are closed satisfactorily or escalated to the Accountable Manager.
  18. Ensuring summary reports and process measurements for the Safety and Compliance data is provided to the Safety Action Group (SAGs) and Safety Review Board (SRB).
  19. Providing performance reports on the Compliance Monitoring Programme, as a minimum on an annual basis, to enable an effective management review at SRB.
  20. Being primary point of contact for the IAA/UKCAA and other external bodies with respect to Safety and Compliance issues.
  21. Facilitating external audits and administering external audit reports and finding closures.
  22. Ensuring the Safety and Compliance Team are appropriately trained, qualified and competent.
  23. Developing and implementing Safety and Compliance performance measurements associated with departmental objectives.
Safety Responsibilities
  1. Facilitate hazard identification, risk analysis and management including Management of Change.
  2. Monitor the implementation of actions taken to mitigate risks.
  3. Ensure that there is safety management training available and that it meets acceptable standards.
  4. Ensure initiation and follow up of all safety reports and internal occurrence investigations.
  5. Manage and attend the SRB.
  6. Ensure the provision of periodic reports on safety performance in support of the Safety Meeting Structure.
Core Competencies
  1. Acceptable to the Irish Aviation Authority and UK Civil Aviation authority.
  2. Have a detailed knowledge on a wide range of Air legislation.
  3. Hold NAA Aircraft maintenance Licences or equivalent Engineering qualification.
  4. Proven ability to develop, organise and manage staff.
  5. Have knowledge and an understanding of the operational issues facing component, base and line businesses.
  6. Be able to work effectively within a team, as well as independently at all levels of the organisation.
  7. Be flexible with excellent communication skills and have the ability to work to deadlines.
  8. A high level of computer literacy and knowledge of IT systems.
  9. Ability to align company approvals strategies with organisational goals.
  10. Have 6 years' aviation experience 3 of which must have been in a Compliance Monitoring role.
  11. Where applicable, the person must satisfactorily complete a Dublin Aerospace competency assessment procedure. Safety investigation techniques and HF principles.
  12. Safety management systems based on the EU management system requirements (including compliance monitoring) and ICAO Annex 19.
  13. Demonstrate sound knowledge, and competency in the application, of compliance monitoring techniques (planning, auditing, reporting, follow-up etc);
  14. Demonstrate initiative, imagination in advising personnel on how to address non-compliances (especially the identification of root cause analysis and the design of effective preventive actions) and other regulatory matters, including the provision of options for methods of compliance;
  15. Display gravitas, empathy, leadership potential and sound communication skills (both written – especially brevity – and oral);
  16. Demonstrate a sound appreciation of the essential nature of simplicity, clarity and effectiveness of manuals, procedures, processes and policies;
  17. Demonstrate competence in, or the potential for, using CMS software;
  18. Have completed formal training, by a means and to a standard acceptable to the IAA, in compliance monitoring, safety management systems and risk management.
  19. Management systems including compliance monitoring systems and safety management.
  20. Risk management.
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