Life Sciences Project Coordinator

THE POSITION

We are looking for an experienced Project Coordinator with a proven background in Pharma, BioPharma, MedTech, or another regulated life sciences environment. The role is focused on supporting the effective coordination, administration, tracking, and delivery of regulated project activities, with particular emphasis on documentation workflows, review and approval cycles, stakeholder follow-up, and project delivery support.

The successful candidate will support project set-up and day-to-day coordination activities, including maintaining trackers, coordinating meetings and review sessions, monitoring actions and milestones, supporting sample shipment and testing-related activities, coordinating chemical risk assessment inputs, and following up with subject matter experts, reviewers, approvers, and delivery leads. The role requires strong organisation, clear communication, attention to detail, and the ability to keep project information current, accurate, and visible.

The role also includes technical documentation and document control support, including coordinating document updates, managing review comments, supporting approval readiness, and helping ensure documentation is clear, accurate, traceable, and aligned with applicable GMP, client, and regulatory expectations.

EMPLOYMENT TYPE

Permanent full time.

LOCATION

Headquartered in Cork, hybrid role with remote and flexible working arrangements available

WHAT’S IN IT FOR YOU?

When you join our team, you will become part of an open and communicative culture. Altuent was founded on the principle that all communication, no matter how technical, is about people. We put that into practice by ensuring everyone on our team is valued, included, and supported. We also offer you:

Career progression opportunities in the form of:

• Getting involved in projects outside of your area of expertise. We pride ourselves in creating opportunities for our team members to gain experience in activities and fields that they are interested in.

A good benefits package that consists of:

• The opportunity to participate in the company pension scheme.

• Participation in the Altuent Sick Pay scheme.

• Participation in the VHI/Altuent Group health insurance scheme.

• Participation in the TaxSaver Commuter Ticket scheme.

KEY RESPONSIBILITIES

Project Coordination

• Support project set-up activities, including project trackers, document repositories, working folders, meeting schedules, review calendars, templates, and administrative controls.

• Maintain action logs, decision logs, milestone trackers, review trackers, RAID log inputs, and other project administration artefacts as directed by the Project Manager or delivery lead.

• Coordinate project meetings, workshops, SME interviews, documentation review sessions, and client touchpoints, including agenda preparation, minute-taking, action capture, and follow-up.

• Track assigned activities, dependencies, review dates, testing milestones, sample shipment requirements, chemical risk assessment inputs, and action owners, escalating slippage, blockers, unclear ownership, or conflicting inputs as needed.

Regulated Project Delivery Support

• Support regulated project activities in areas such as GMP documentation, sample shipment coordination, laboratory or testing follow-up, chemical risk assessment coordination, and review/approval workflows.

• Work with SMEs, regulatory, quality, project, and technical teams to gather updates, confirm status, clarify ownership, and progress agreed actions.

• Prepare concise status inputs, progress summaries, review-cycle updates, and delivery reports for inclusion in wider project reporting.

• Escalate risks, blockers, dependencies, overdue actions, unclear requirements, or competing priorities to the appropriate project or delivery lead.

Documentation and Review Support

• Coordinate document review and approval cycles, including reviewer follow-up, comment tracking, version status, sign-off readiness, and closure of agreed actions.

• Support the preparation, update, formatting, routing, and control of project documentation in line with client requirements and applicable regulated-environment expectations.

• Help ensure documentation is clear, accurate, traceable, and ready for review, approval, or controlled release where required.

ESSENTIAL REQUIREMENTS

• Bachelor’s degree in Life Sciences, Pharmacy, Chemistry, or related field.

• 2+ years’ experience working in regulated industries such as Life Sciences, MedTech, Pharmaceutical