Legal Secretary
2 weeks ago
In partnership with our client, Sedgwick Resource Solutions is seeking an experienced Legal Secretary to join the defence litigation team.
This is an excellent opportunity to join a leading Limerick city-based law firm.
Summary of Job:
To perform the duties of a personal secretary to the relevant solicitor/partner. To assist in the secretarial and administrative functions of the section. To ensure the smooth operation of the section of the office on a day-to-day basis.
The Role
· To perform the duties of personal secretary to the relevant solicitor/partner, plan and maintain diary/appointments to ensure time is managed effectively; open & scan post as required, assess and prioritise same if required, action matters accordingly; respond to enquiries (mail, phone, in person, email), organise travel arrangements;
· To act as main contact person on behalf of the relevant solicitor/partner in relation to the office functions and activities, to answer queries as required and accurately relay information internally, and to external bodies and the general public.
· Use Dictaphone system to prepare and type documents regarding correspondence, legal submissions etc
· To support the solicitor/partner in the various areas which fall under his/her remit. To prioritise work accordingly.
· Required to have detailed knowledge of legal procedures.
· Understanding of and ability to use "Partner "document management system.
· To arrange various meetings and ensure that the following are carried out if required:
· To work to continuous deadlines and perform duties in a highly confidential environment.
· To maintain contact with staff from all areas within the company and externally with clients, medical professionals, insurance companies, counsel etc.
· To manage the filing system for the relevant solicitor including indexing material, identifying and opening new files, efficient retrieval of files on a day-to-day basis.
· To respond on own initiative to general queries and requests for information/assistance. To deal with queries from senior personnel in company and externally as required
· At all times working efficiently using own initiative, taking responsibility without direction and using discretion when dealing with company matters, cases and individuals.
· To perform general office duties as required to collate, type, layout, photocopy, assemble, bind and dispatch correspondence etc.
· Coach new employees as required.
· To provide cover on reception as required.
· To undertake postal duties on a rota basis.
Experience/Skills & Abilities:
- Previous experience as a legal secretary
- Secretarial Course with high scores in Typing & Accuracy
- Strong administration and organisational skills.
- Attention to detail is essential.
- Accurate Dictaphone typing skills (Min 50wpm)
- Excellent communication and interpersonal skills.
This position offers an attractive remuneration package and exceptional career prospects.
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