Office Administrator

4 weeks ago

Dublin, Dublin City, Ireland Link Personnel Full time

Our Client, based in South County Dublin provides case management services to people who have catastrophic care needs. They currently have a vacancy for an office administrator to join their growing team. The ideal candidate will be highly organised, empathetic, and skilled in managing multiple tasks in a dynamic environment. For more info, call Emma on01 845 6302.

Salary : to €35k DOE

Benefits: Annual Bonus, Free Parking and Bike to Work Scheme.

The Role:

  • First point of contact for clients, providing a welcoming and supportive environment, answer and direct phone calls, emails, and other inquiries promptly and professionally.
  • Coordinate appointments, meetings, preparation of materials for CEO and case managers.
  • Provide administrative support to case managers and other staff members including assisting clients with paperwork, applications, and other administrative tasks.
  • Manage Client Records including maintaining accurate and up-to-date client records and case files and ensuring compliance with confidentiality and data protection regulations.
  • Assist in organising events, workshops, and training sessions.
  • Office management to include overseeing daily office operations to ensure a smooth workflow, maintenances of office supplies inventory and place orders as needed as well as coordinating maintenance and repair of office equipment.
  • Respond to client emergencies with calm and efficient action and coordinating immediate support and resources for clients in crisis.
  • Manage daily calendars through MS Outlook.
  • Update social media and blog posts across various platforms.
  • Maintain filing system, correspondence, documents and personal files.
  • Any other duties as requested.

The Candidate:

  • 2 years'+ experience gained in a busy office environment.
  • Good MS Office skills including Excel.
  • Have a flexible approach, a friendly disposition and the ability to work well as part of a team.
  • Strong ability to maintain confidentiality and handle sensitive information.
  • Detail-oriented with excellent time management skills.

If this Office Administrator vacancy sounds like you call Emma NOW on 01 845 6302 to chat through details.

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