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HR Officer | Recruitment | Administrator | Executive Assistant | Dedicated to building strong relationships and delivering on all tasks.

Location: Dundalk

Department: Operations (Dundalk), ECF Team

Reporting to: Supervisor

Company

SMT Fund Services (Ireland) Limited is one of the companies that form SuMi TRUST Global Asset Services and is wholly owned by Sumitomo Mitsui Trust Bank, Limited, one of the largest financial services groups in Japan.

SMT Fund Services (Ireland) Limited provides fund administration services to a wide variety of investment products covering all alternative and regulated products. Our service covers all the constituent parts required to independently produce a fund's dealing or indicative net asset value (NAV) on a monthly, weekly or daily basis.

Department

This team is a multi-disciplined team and the members of this team will be cross trained in all aspects of the fund cycle and will be expected to cover all functions of NAV production, IMC processing and TA servicing, as detailed below. The ECF Team hours are 4:00pm to 12 midnight, Monday to Friday inclusive.

Role Overview

Senior Fund Administrator of the ECF Team reporting to the supervisor

Core Responsibilities

• Accurate and timely completion of the NAV and Investor to the client and third parties in line with the Service Level Agreement and the funds legal documentation
• Daily reconciliation and review of Trading Cash & Positions accounts to Broker/Custodial records
• Accurate recording of fee accruals in the accounting system in accordance with the Prospectus and/or agreed Fee Budgets
• Verification of profit and loss attribution on each NAV
• Insuring the pricing of Fund portfolio's on our accounting system is in accordance with agreed matrix
• Processing & Review of all corporate actions on our accounting system
• Liaising with Clients/Custodian/IM in relation to trade/cash/position/corporate action issues to insure successful and timely resolutions
• Liaising with pricing vendors and clients in relation to any pricing queries that may arise
• Processing and review of trades/invoices received from clients on our accounting system
• Maintain security static information on our accounting system
• Maintaining Investor details on the Share Register
• Accurate recording of Transfer Agency activity in the accounting system
• Preparation and processing of a wide range of financial transactions relating to the shareholder registers including Subscriptions, Redemptions, Switching & Transfers
• Review & Issuing and despatching all investor reporting
• Paying and receiving subscription and redemption monies
• Completing daily reconciliation's of Shareholder accounts
• Dealing with Shareholder queries
• Adhering to all internal Anti-Money Laundering (AML) procedures and liaising with the AML team
• Liaising with Clients and or Auditors in respect of queries
• Assisting in the preparation of monthly KPI reporting
• Train & mentor other team members
• A minimum of 2+ years proven fund administration experience
• PC literate and able to communicate clearly both verbally and in writing
• Have a structured and determined approach to work, a willingness to take ownership of problems and an ability to communicate with colleagues at all levels
• Maintain a high level of professionalism at all times
• Be proactive in their approach to clients, investors and colleagues
• Ideal candidates will also have knowledge of equalisation and experience in Advent Geneva
• Team player
• Communication
• Customer Service
• Prioritising
• Working to deadlines

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Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative and Finance

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