Facilities & Tooling Administrator

Facilities & Tooling Administrator

Application Deadline: 29 September 2025

Department: Facilities & Tooling

Employment Type: Full Time

Location: Hangar 2 Shannon

Description

Job Title: Facilities & Tooling Administrator

Reports to: Facilities Lead H2

Location: Atlantic Aviation Group, Shannon Airport, Shannon, Co Clare

Atlantic Aviation Group (AAG) is a Shannon-based company with nearly 60 years of experience. AAG is one of Europe's leading independent aviation solution providers. The company offers a complete range of solutions including aircraft maintenance & modifications, technical, engineering and design services, logistics and material solutions, and international training. This is supported by our history of craftsmanship, technical expertise and continuous training, and by open, partnership-based customer relationships.

AAG provides aviation solutions including Part 145 Aircraft Maintenance, MAA Part 145 Defence Services, and the EASA Part 147 Atlantic Aviation Training Academy which provides aviation training to airlines, MROs and companies worldwide.

AAG has an exceptional opportunity for a highly-motivated, career-focused Facilities & Tooling Administrator seeking a role in a challenging, fast-paced and rewarding environment. Our aim as a team is to attract and develop key talent across all levels of our growing aviation business.

Responsibilities

• Coordinating daily activity with the onsite Facilities & Tooling Teams and Contractors.
• Scheduling Planned Preventive Maintenance Works.
• Dispatching Reactive Works to the on-site team or to off-site Contractors.
• Uploading facilities & Tooling documentation to the ERP System.
• Monthly reporting and analysis of Facilities activities (KPIs & expenditure).
• General administrative duties to support the Facilities Team.
• Research and purchasing of Tooling & Equipment.
• Monthly reporting and analysis of Tooling activities (KPIs & expenditure).
• General administrative duties to support the Tooling Team & Operations team departments.
• Create and maintain a database of tooling and equipment suppliers.
• Participate in continuous improvement projects as directed by the Facilities Lead.

Key Responsibilities

• Coordinate with approved contractors for planned and reactive maintenance, ensuring adherence to company standards and SLAs.
• Arrange site access, inductions, and permits for contractors.
• Monitor contractor performance and report any service or safety concerns.
• Raise purchase orders for facilities materials, tooling, and supplies in line with procurement policies.
• Process contractor and supplier invoices, ensuring accurate coding and approval in line with finance procedures.
• Track expenditure against budgets for facilities and tooling activities.
• Maintain documentation to support audits and regulatory inspections.
• Manage daily requests and tasks through the CAFM (Computer-Aided Facilities Management) system, ensuring timely allocation to internal teams or contractors.

Candidate Requirements

• A minimum of 2 years administrative experience, preferably in a Facilities or Tooling Department.
• Proficient in use of MS Office applications.
• Detail oriented with exceptional time management and multi-tasking ability.
• Excellent coordinating and organizational skills.
• Ability to work independently and meet schedules.
• Excellent verbal and written communication skills, including strong interpersonal skills and teambuilding skills.
• Previous experience in facilities administration, maintenance coordination, or tooling support.
• Understanding of contractor management processes, procurement procedures, and basic accounting principles.
• Fluent in English (written and spoken).

Typical Working Conditions

• Must satisfy and maintain the required medical standard.
• Work is performed at the AAG Hangar in Shannon.
• PPE is provided by AAG, and its use is mandatory in the performance of your work.
• Must satisfy and maintain airport security requirements.

Our Core Values

If you feel your skills and experience meet the requirements of this position, we look forward to hearing from you

Atlantic Aviation Group reserves the right to close the role prior to this date should a suitable applicant be found.

As a growing and ambitious organisation, we are always interested in speaking to individuals about their next career move. If this is not the right position for you but you would still like to find out more about working for Atlantic Aviation Group, please contact us.

Equal Opportunities Employer

Atlantic Aviation Group is an equal opportunities employer. The people of Atlantic Aviation Group are the foundation of its success and we believe that employing a diverse workforce is key to this success. As an equal opportunity employer, we will consider all suitably qualified applicants regardless of nationality, religion, ethnic origin, gender identity or expression, religion or beliefs, age, sexual orientation, or disability. We value your passion, energy, and creativity.

One of our company values is to provide a people-focused environment with a strong sense of community, where individuals feel safe, valued, and engaged. We are committed to accommodating individuals with disabilities through our recruitment process and encourage any candidates to tell us about any adjustment requirements.

Agencies

Atlantic Aviation Group does not accept unsolicited CVs from 3rd party recruitment agencies without a written agreement in place. Atlantic Aviation Group is not responsible for any fees related to unsolicited CVs and no fee will be paid should the candidate be hired by Atlantic Aviation Group.

Data Privacy

Our full data privacy notice outlining how data will be processed as part of the application procedure for applicable locations is available here: Privacy Policy – Atlantic Aviation Group. By submitting your application, you are agreeing to our use and processing of your data as required.

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