Design Administrator
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Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years.
A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.
The Role: This position sits at the centre of operations, providing essential administrative support and coordination between the design team, engineers, installers, and customers.
The role is office-based and full training will be provided.
Administrative Support
- Coordinate daily office operations and general admin tasks.
- Handle incoming calls, emails, and customer enquiries.
- Schedule meetings, site visits, and internal coordination sessions.
- Act as a point of contact for customers throughout the project lifecycle, updating them on installation timelines and next steps.
- Collate all required project documentation.
- Handle basic queries and *escalate* technical issues to engineers.
Project Coordination Support
- Coordinate between designers, installers, and sales teams.
- Prepare project customer packs.
- Monitor progress and flag delays or missing information.
- Generate reports on pipeline, installations, and performance metrics.
- Upload system details to relevant portals.
- Maintain accurate records on CRM updating all databases accordingly.
- Strong organisational and multitasking abilities.
- Familiarity with Zoho CRM systems and Microsoft Office/Google Workspace.
- Basic understanding or an interest in learning about renewable energy systems (Solar PV / Heat Pumps /UFH).
Requirements
- Minimum 2 years of experience in an administrative coordination role.
- Previous experience in renewable or construction administration roles is advantageous but not essential.
- Fluent English - verbal and written.
- Competitive salary commensurate with experience
- Company Pension scheme
- Performance related bonus
- Bike to Work Scheme
- On-site parking
- Employee Discounts
- Company paid Leave
- Further educational support and training
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