Senior Administrator

Senior Administrator (Supporting the Sales Team)

• Company: STEM Recruitment Partners
• Location: Limerick City Centre (Hybrid or Full-time in-office if preferred)
• Employment Type: Permanent, Full-time (Monday to Friday, flexible start & finish time)

About Us:
STEM Recruitment Partners is a successful recruitment agency located in the heart of Limerick City. We specialize in connecting talented professionals with opportunities in STEM industries. As a small but growing company, we value adaptability, innovation, and a collaborative approach.

Role Overview:

• We are seeking an experienced Senior Sales Administrator to join our team. This pivotal role will provide comprehensive administrative support across the business, including to the Managing Director and the internal recruitment team.
• This role is ideal for a proactive professional with 7+ years of office administration experience in a fast-paced environment. The successful candidate will take responsibility for various duties, including invoicing, marketing support, sales support, supplier management, reporting, and process improvements.
• You will also play a critical role in supporting the sales team through marketing outreach, and customer outreach campaigns, including social media management.

Key Responsibilities:

• Administrative Support: Provide administrative assistance to the Managing Director and internal recruitment team, ensuring seamless day-to-day operations.
• Sales Support:
  • Assist the sales team with creating and refining sales presentations.
  • Support customer outreach campaigns and coordinate follow-ups.
  • Provide administrative support for client and prospect communications.
• Marketing Support:
  • Coordinate social media outreach and content scheduling.
  • Assist with marketing activities, including campaign planning, content creation, and email marketing.
  • Help organize and execute customer outreach and engagement initiatives.
• Invoicing and Reporting: Manage invoicing processes and maintain accurate financial and sales records. Create and maintain reports using Microsoft Excel and other tools.
• Technology and Online Systems: Use and maintain online systems and tools to support recruitment processes, marketing efforts, and company operations.
• Supplier Management: Manage relationships with external suppliers and vendors, ensuring cost-effectiveness and quality service.
• Process Improvement: Identify opportunities to improve internal processes and implement effective solutions.
• Communication: Act as a key point of contact for the recruitment and sales teams, ensuring clear and efficient communication across all stakeholders.
• Project Management: Lead or support small-scale projects as required.

Key Requirements:

• Experience:
  • 7+ years of office administration experience in a fast-paced, multi-tasking environment.
  • Experience supporting sales teams with marketing, sales presentations, and customer outreach campaigns is highly desirable.
  • Experience in the recruitment industry is a plus but not essential.
• Skills:
  • Strong proficiency in Microsoft Office, particularly Excel.
  • Comfortable with social media platforms and online marketing tools.
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail and problem-solving skills.
  • Comfortable with technology and online systems.
  • Experience with supplier management and invoicing.
  • Project management and process improvement experience is advantageous.
• Attributes:
  • Self-motivated and proactive, with a can-do attitude.
  • Adaptable and comfortable in a small company environment.
  • Ability to manage multiple priorities and deadlines.
  What We Offer:
  • An Excellent Salary, reflective of experience and expertise.
  • Pension
  • Parking, if full time in the Office
  • Educational Assistance (once relevant to the business)
  • Choose a hybrid working model (e.g 2 days in the office and 3 days from home) or a full-time in-office model, if preferred.
  • Flexible start time to accommodate work-life balance.
  • A supportive and collaborative work environment in a growing company.
  • We are based in the Ingenium building (On O'Connell Street), it's a fantastic workspace, with a Full Canteen, Ping Pong Games Room, Showering Facilities, and a bright open workplace
  Apply in confidence today

Skills:
Marketing Invoicing PA Office Admin

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