Grade IV Medical Secretary

3 weeks ago

County Clare, Ireland TTM Healthcare Full time

TTM Healthcare are proud to partner with our client in the Public Sector to recruit a Grade IV Medical Secretary. Location: Clare, need access to own transport Hours:9am to 5pm, 35hours Rates of Pay: €19.30 €29.77 depending on previous relevant public experience Key Responsibilities: Manage daily administrative operations, including answering phones, greeting visitors, scheduling appointments, and maintaining patient records. Provide support to medical teams by handling correspondence, preparing documents, and ensuring effective communication between staff and patients. Accurately type and format documents, referrals, reports, and meeting minutes with a strong emphasis on precision. Utilize advanced typing skills to ensure that all documents, patient records, and communications incorporate correct medical terminology. Maintain confidentiality and security of files in compliance with data protection standards. Ensure that electronic records are up-to-date, accurately filed, and easily accessible for the healthcare team. Demonstrate expertise in medical vocabulary to accurately interpret and document clinical information. Generate and maintain reports using tools like Microsoft Excel or clinical management software. Assist in updating patient databases, coordinating information between various departments, and ensuring the accuracy of clinical data. Assist in coordinating meetings, handling travel arrangements for staff, and organising training sessions on new software or compliance updates. Ensure that all administrative processes and patient documentation adhere to legal, regulatory, and organisational standards. Skills and Qualifications: Previous Medical Secretary experience required. Medical typing and terminology experience necessary Proficient with Microsoft Office Suite, especially Excel. Comfortable learning and utilising new software as needed. Strong attention to detail and highly organised in managing multiple tasks and deadlines. Excellent communication skills both verbally and in writing. Ability to work independently as well as part of a multidisciplinary team Ability to identify inefficiencies in current processes and suggest practical solutions to streamline administrative duties. Skills: Grade IV Medical

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