Project Construction Coordinator
2 weeks ago
Scope of Job:
The Project Construction Coordinator will be responsible for supporting the pre-planning and execution for Solar, On-Shore Wind, High Voltage, and Energy Storage Projects
In addition to project-supporting tasks, the position will support continuous improvement initiatives such as documenting and improving processes and procedures, market industry knowledge.
Responsibilities:
Document Control (45%):
- Manage documents control and workflow monitoring during the EPC RFP, EPC contracting, and during the construction, testing and commission of the project.
- Support the set-up of the internal and external project folders.
- Support the design of the workflow for the different processes during the project execution.
- Maintain a library of standard templates and guiding principles for close-out documentations.
- Assist in scanning, organizing, indexing, archiving essential project documentation.
- Receive and process RFIs, NCNs, Submittals and Transmittals.
- Maintain tracking log for RFIs, NCNs, Submittals and Transmittals.
- Check compliance and quality of documents against contract requirements.
- Liaise with Client/Contractor/Subcontractor.
- Report on process of documents as needed.
- Administrate the document control system/platform for the project.
- Manage the process of Job Books creation and compliance, in accordance with contracts requirements.
- Review and comment on QA/QC documents required for Job Books.
- Transmit documentation and submittals through the project management platform.
- Receive, log, and track plans and specifications as received including all revisions.
- Maintain all required hard copy and electronic copy files of project documentation.
- Support project team with regards to submittals, RFI’s, drawings, specifications, and other project documents.
Site Administrative Management (30%):
- Participation in selection and training of on-site administrative staff regarding specific job duties, including but not limited to, document control, accounting support, SAP, and standard processes.
- Manage company IT equipment and office supplies transfer from one project to another.
- Support project site team in getting site staff for construction equipped with all standard office, safety, and IT equipment.
- Support the implementation of the inspection the testing plans.
- Support the training and on-boarding of new site team.
- Manage the different Service Agreements for the project, including NDA’s, MSA’s, CSA’s and SOW’s.
EPC RFP & Contracting Process Support (20%)
- Support the Project Engineering & Construction Manager during the RFP process.
- Prepare BoP contract exhibits (including the SOW, technical specifications, drawings, quality, and safety requirements) before launching the RFP.
- Ensures construction contracts are aligned (back-to-back and no gap) between Owner Supplied items, DBS contracts and other construction interfaces.
- Support the review and response to bidders RFIs.
- Work with project team to evaluate bids and award contracts.
- Support the EPC contracting process with the selected EPC-contractors, including the Exhibits negations.
General: (5%):
- Track proper reporting of key project safety metrics on a monthly and quarterly basis for all projects and contractors.
- Support of company initiatives, such as implementing new processes, procedures, or development of department specific tools.
- Performs other duties as assigned.
Qualifications/Experience – A minimum of 6+ years’ experience in Project or administrative support.
Skills/Knowledge/Abilities
- Strong organizational and communication skills, both written and verbal
- Strong knowledge of Documentation management.
- Clear understanding of project related contracts, documentation, stockholders, and administrative steps.
- Capability to document and report project progress accurately
- Focus on safety, quality, and customer service
- Demonstrated quality of excellent interpersonal communication skills.
- Highly motivated self-starter, friendly personality, team player, with ability to lead by example
- Computer proficiency includes SAP, Concur, Egencia, SharePoint; Visio, Excel, PowerPoint, and Word applications.
Working Conditions:
Approximately 100% of the time is spent at a construction site office or contractor office in the commercial/industrial construction environment utilizing computers and construction documentation such as plans, specifications, contracts, schedules, and other project control documents.
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