Royal College of Surgeons

Job Title: Operations Manager Reporting To: Dean/Executive Dean and the FNM Operations and Education Manager Location: 123 St. Stephens Green/ Hybrid School (or department): Faculty of Nursing and Midwifery (FNM) Contract type/duration: Maternity cover - Specified purpose contract Closing date for applications: 8th of January 2025 RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission "To educate, nurture and discover for the benefit of human health". We seek candidates whose experience to date has prepared them to contribute to our commitment to the "Race Equality Action Plan 2021-2024" at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. Innovating for a Healthier Future 2023-2027 is RCSI's new five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals - with a particular focus on Goal 3, which targets good health and well-being. For each of the last six years, RCSI has been positioned in the Top 300 of universities worldwide in the Times Higher World University Rankings. We are proud that RCSI ranks fifth in the world for "Good Health and Well-being" in the Times Higher Education #SDG #SDG Impact Rankings 2024. This reflects our commitment to supporting people of all ages to live healthy lives and our work to promote the concepts of well-being and positive health. Our values of Respect, Collaboration, Scholarship and Innovation continue to unite and direct our purpose. About the post The primary role of the post holder is to pro-actively co-ordinate, administer and manage the Faculty of Nursing and Midwifery activities, and to work closely with the Executive Dean, and the Dean and Officers of the Board to discharge its functions. Job Responsibilities Responsible for overseeing the day-to-day administrative operations and coordination of the Faculty of Nursing and Midwifery activities. Support the Executive Dean, Dean and Board Members in discharging the functions of the Board as required. Responsible for the supervision of the administration staff in the Faculty of Nursing and Midwifery office. Support the Executive Dean in relation to Audit and Finance and liaise with the finance department. Support the Executive Dean in relation to Business planning, implementation and review. Attending relevant committee meetings as directed by the Executive Dean. Support the Executive Dean in managing and coordinating the operations of the Faculty. Support the Dean/Board and EA to the Board in assuring Board management compliance. Working with the administration team, Faculty of Nursing and Midwifery leadership and academic staff to plan and deliver the strategic objectives of the Faculty, both short and long term. Support the execution of the Faculty of Nursing and Midwifery strategic plan. Coordinate all data to assure the Faculty of Nursing and Midwifery meets its strategic and operational objectives. Coordinate the strategic action plan dashboard. Coordinate the stakeholder engagement plan. Coordinate internal staff meetings. Managing the operational efficiency, coordination and delivery of all educational, training and professional development programmes. Overseeing administration management, development and support processes. Developing and implementing robust market engagement, stakeholder management, quality management and communications processes. Supporting the Executive Dean in the development and management of budgets as well as the annual business planning processes. Developing strong trust-based relationships with key healthcare, policy, regulatory and clinical stakeholders. Managing administrative staff and support services, including ICT staff where required. Liaise with RCSI ICT staff, where appropriate, to ensure compatibility and compliance with RCSI IT Policies. Organise an efficient handover/transition to the returning post-holder. Knowledge & Experience - (Essential): Team Leader - works collaboratively with others to maximise individual and team effectiveness to achieve required service levels. Stakeholder focused. High level of accuracy and attention to detail. Experience of Microsoft office suite essential. Tech / IT literate including experience of Moodle, MS Teams Zoom etc. Good organisational skills and the ability to demonstrate initiative and situational leadership. Good written and verbal communication and reporting capability. Manages tasks and time and prioritises courses of action to achieve faculty objectives and deadlines. Learns quickly and responds effectively to changing needs and circumstances. Puts forward own ideas and recommendations to the management team and Board. Solving every-day student and staff issues by quickly identifying possible corrective measures and recommending/ selecting the best solution with the best team member. What you bring to this role: Highest levels of accuracy and attention to detail. Excellent organisational, analytical and problem-solving skills. Excellent IT skills. Strong attention to detail. Proven ability to demonstrate own initiative. A proven track record of solving day to day issues by quickly identifying possible corrective measures and recommending or selecting the best solution. Ability to build and sustain internal and external networks and relationships. Particulars of the Post: This is a fixed-term temporary post. From time to time, the post holder may be required to work some additional hours, to carry out the duties associated with the post. Time off in lieu may apply. We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application - we'd love to hear from you. Employee Benefits RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee: Minimum of 20 days annual leave, plus an additional 6.5 Privilege days Flexible/hybrid working options for colleagues across many roles Additional leave options incl. paid maternity leave, paternity/parental leave, study leave 7% Employer pension contribution Onsite gym €10 per/mth incl. classes and PT sessions Childcare support 20% discount at Giraffe Free eye test and annual flu vaccination TaxSaver commuter tickets and Bike to Work schemes A site sustainability team focusing on the environmental initiatives; Green Campus Initiative ' Competitively priced café and restaurant Equality, Diversity & Inclusion forums, and network groups Employee assistance programme with Spectrum Life Learning and Development training programmes incl. LinkedIn Learning for career progression Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events Application Process Please apply online with your CV and Cover Letter. Please note we do not accept CVs directly. Note: This job description may be subject to change to reflect the evolving requirements of the Department and RCSI. Similar vacancies that arise in the next 6 months may be filled from the pool of applicants that apply for this position. RCSI is proud to be an equal opportunity employer and welcome applications from all suitably qualified persons regardless of their gender, civil status, family status, sexual orientation, religion, age, disability or race. RCSI is committed to embedding equality, diversity and inclusion (EDI) across everything we do. This ensures we can all work and learn in an environment defined by dignity and respect. Eligibility to work in Ireland is a requirement of this role, Proof of eligibility documentation will be required at a later date. Under limited and specific circumstances (research/ specialist roles) RCSI may be in a position to seek a hosting agreement and/or work permits. Employees are required to undertake 6 months service in their current role before applying for other internal opportunities, unless agreed in advance by the SMT representative