Grade III Administrator

CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism. This is achieved by helping each service user reach their full potential, working in partnership with their families and carers, within the community.

Administrator Grade III
Permanent Contract, 35 hpw onsite

Monday to Friday 9.00 am to 4.30 pm

Location - Bantry/Dunmanway

For full position details and job description or for details on submitting an application please visit our website www.coaction.ie or email hrgen@coaction.ie.

Closing date for receipt of applications: Friday 3rd October 2025

Purpose of the post
The Administrator will be responsible for a variety of tasks and will also provide support to the PA to the CEO. Duties include but are not limited to the following:

Skills, Competencies and/or Knowledge
Professional Knowledge & Experience

Maximises the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook, Excel etc

Minute taking in Staff Meetings/Occasionally Sending Emails on behalf of Management

Demonstrates the ability to work in line with policies and procedures

Planning and Managing Resources

Demonstrates the ability to plan and organise own workload in an effective and methodical manner

Delivers within timescales and to a quality standard

Book Training for Staff

Ordering Office Supplies and Inventory

Assist PA to CEO with administrative duties when required

Assisting with Event Planning and Coordination

Commitment to a Quality Service

Demonstrates the ability to plan and organise own workload in an effective and methodical manner.

Delivers within timescales and to a quality standard

Takes responsibility for work and sees it through to completion

Demonstrates a commitment to providing a quality service

Pays close and accurate attention to detail in their work.

Demonstrates awareness and appreciation of the service user

Embraces the change agenda; demonstrates the ability to be flexible and adaptable in a changing work environment.

Team Working

Demonstrates the ability to work on own initiative as well as part of a team.

Contributes to a positive team spirit

Demonstrates a willingness to become involved and help team members if they are under pressure

Communication & Interpersonal Skills

Effective communication skills including the ability to present information in a clear and concise manner

Handling incoming queries via email and telephone

Strong written communication skills

Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders, treats others with dignity and respect.

Remuneration:

The remuneration for this post will be as per the CoAction 2024 salary scale for a Grade III, point 6 Administrator and will be €33,848.

This pay scale is subject to increase in 2025 in accordance with the recent WRC agreement towards enhanced pay adjustments in Section 39 organisations.

Benefits:

Generous 25 days annual leave increasing with length of service

Pension

Paid maternity and paternity leave

Sick Leave

Income Protection

Health Bunny

Long Service Vouchers

EAP

Staff Savings Scheme

Onsite parking

Only applicants with existing legal rights to work in Ireland can be considered.

This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager. You will be given as much notice of such changes as possible. It is CoAction’s policy to review job descriptions on a regular basis.

CoAction West Cork is an equal opportunity employer

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